Document Controller - Aberdeen, United Kingdom - Petroplan

Petroplan

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are currently supporting a global leader in the offshore energy industry to find a Document Controller. This is a permanent staff vacancy to be based in their Aberdeen offices.

This is an exciting opportunity to join an EPC company that is involved in in some of the largest offshore projects in the industry.

Main accountabilities:

Undertake control of all documentation entering and leaving the Project, including registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
Regular interface with Planning
Produce the Project Master Document Register as and when required by the Project/Dept Manager
Generate Reports as and when required by the Project/Dept Manager
Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
Responsible in conjunction with other Project members for the collation, formatting and issue of As-built dossiers
Responsible for the control of the Project/Dept Specific DCC Mailbox
Liaise with Drawing Office (DO) to ensure DCC receive latest version of all drawings new and revised
Liaise with clients and subcontractors Document Controllers
Liaise with external printing company for arrangement of photocopying for mobilisations and as-builts
Archive Project Documentation in accordance with the company archiving procedure
Provide assistance to new starts
Assist and support procedural and process maps development, maintenance and improvement as required
Participate fully in Work Groups to constantly improve the Document Control Function
Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
Remain flexible and adaptable to other tasks including additional hours due to mobilisations deadlines etc when required by the Document Control Manager and/or Project Manager

Qualifications:

Must have:
Relevant experience of ProArc and OpenText EDMS
Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint

Nice to have:

Relevant secretarial or business administration qualification

Preferred:

Document Control Foundation course

Typical background and experience required:

Must have:
Good standard of education
Good level of experience in a Document Control role
Ability to convey and enforce Document Control services
Relevant experience of Subsea Projects

Good organizational skills and attention to detail
Good time management skills
Capable of working autonomously
Attention to detail
Good Interpersonal skills
Ability to cope with periods of intense workload

About Petroplan
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector.

Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer.

What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.