Executive Assistant - Norwich, United Kingdom - Evander

Evander

Verified Company

Norwich, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This role

will be supporting our Group Chief of Staff (CoS) and the functions within CoS - IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.

The role provides an opportunity to work in a fast-paced and agile environment, and to be
involved in projects of interest. The role holder will be a trusted advisor to the Chief of Staff and her leadership team.

Responsibilities

Work directly with the CoS to support all aspects of daily work routine.
Maintain their calendar, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements.

Exercise discretion in committing time and evaluating needs.

Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group
Helping to coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate.
Determine priority of matters of attention for the CoS; redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate.
Keep the CoS advised of timesensitive and priority issues, ensuring appropriate followup.
Prepare, reconcile, and submit expense reports.

Experience

Experience predicting and forward planning the needs of

the Executive, ensuring their time is being used as effectively as possible, anticipating requests, needs and potential problems before they happen and intervening proactively.

Key Skills