Personal Assistant - Bath, United Kingdom - Stone King

Stone King

Verified Company

Bath, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This role is to provide enhanced, proactive support to a team of Family law fee earners enabling them to operate efficiently.

The support provided needs to be seamless and of a high standard.

The individual is expected to use a high degree of self-management and initiative and is able to maintain a high level of confidentiality.

The Personal Assistant will act as workflow manager for other support services.

This includes delegating and supervising the completion of document production, file management and copying / scanning work which are primarily undertaken by other relevant business support services.

Key Responsibilities
In line with policies and procedures, key responsibilities include but are not limited to:

Proactively managing complex diaries for both partners and fee earners
Answering telephone calls in a timely fashion, taking clear and detailed messages
Organising internal and external meetings
Assisting fee earners in the billing and credit control process. Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
Ensuring accurate and timely use of client relationship management tool to facilitate matter opening, maintenance, closure and archiving
Maintaining up to date client records on the firm's client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm's policy and processes
Coordinating fee earner movements and making travel arrangements
Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm's policies
Managing the process of submitting partner/fee earners expenses in a timely manner
Coordinating the completion of document production (including digital dictations/manuscript amendments), efiling and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
Managing the production of Court papers including bundles and relevant documents
Drafting documents from precedents
Actively participating in all relevant training
Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required
Any other relevant duties as reasonably requested by the fee earners or your line manager

Requirements:

Previous experience within a Private Client legal setting preferably within a Family team
Exceptional standard of written and verbal communication
Proficient multitasker
Competent with the Microsoft Office suite
Team player

Person Specification

Solutions focused
Excellent interpersonal skills
Have a high level of confidentiality and integrity
Exceptional attention to detail

Benefits

In return for your skills and insight you will receive a good starting salary, a flexible benefits package and the training, guidance, and support to forge a career with an Investors in People Platinum awarded employer.

If you think you would enjoy this challenge, we would love to hear from you.

**Closing date: 10 February 2023