Facilities Coordinator - Belfast, United Kingdom - Lunn's

Lunn's
Lunn's
Verified Company
Belfast, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Role
The facilities coordinator will assist in the day-to-day operation of our buildings.

The role will be responsible for ensuring maintenance requirements are met and provide considerable administrative support for projects, health, safety, and compliance matters.


RESPONSIBILITIES

  • Manage third party maintenance contracts and supervise contractors when on site.
  • Review health and safety performance of thirdparty contractors.
  • Provide a high degree of administrative support to the Operations Department including updating compliance records, H&S documents, Purchase Orders, and budgets.
  • Maintain insurance documents and compliance records.
  • Using our H&S platform oversee the completion of continual training.
  • Create a Preplanned maintenance schedule.
  • Assist project team on administrative duties.
  • Recording monthly electricity usage and raise any deviations from budgets.
  • Prepare board papers for fixed asset purchases.
  • Delivering services to budgets, reviewing operations to identify potential cost saving options.
  • Assist in procurement of services including energy, refrigeration, fire protection, cleaning services, security services, building management, pest control, waste, and project management.
  • Ensuring insurance inspections are completed and manage corrective actions.
  • Authorise supplier invoices within delegated authority levels.
  • Explore and analyse with the Senior Management team, tender proposals and make recommendations where appropriate.
  • Analysing areas of continuous improvement to increase efficiency or reduce waste.
  • First level troubleshooting of IT issues.

ESSENTIAL Criteria

  • GCSE Maths & English Grade A
  • C.
  • At least 1 years' experience in an admin background
  • Strong written and verbal communication skills.
  • Excellent planning and organising skills.
  • Able to prioritise and complete tasks efficiently.
  • Attention to detail and works accurately.
  • Good working knowledge of MS Word, Excel, Outlook, and PowerPoint.
  • Willing and capable to undertake training and development courses.

Desirable Criteria

  • At least 1 years' experience in a dedicated facilities coordinator role/health & safety role
  • A dedicated degree in this area
  • A level 6 qualification in property/facilities management or similar. Alternatively, a strong background in facilities management or helpdesk administration would be advantageous.
  • IOSH qualification.
  • Previous experience with MS Project and SharePoint.

Additional Notes


On occasions you will be expected to work late evenings and at weekends to facilitate maintenance activities or construction/fit out projects.


Benefits:


  • Wellness programme

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Reference ID:

FC
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