Office and Facilities Co-ordinator - Rugby, United Kingdom - Alcohols Limited
Description
No agencies please
Alcohols Limited is a chemical distribution company which was formed in 1955 as a subsidiary of The Palmer Group. It is a private family company founded in 1805 which is still family owned today.
This role will be based at our new £22m facility in Rugby based at the Europark just off the A5 which has recently opened.
The Opportunity
This role reports to the SHE(Safety, Health and Environmental) & Facilities Manager and provides day-to-day support for the office and site facilities including managing meeting rooms, ongoing cleaning and maintenance contracts and troubleshooting and resolving issues.
What you will contribute
- Follow the company initiatives for Safety, Health & Environment (SHE) (e.g. H&S Policy, Golden Rules) and exhibit SHE leadership through own behaviours.
- Responsible for the organisation of office and meeting rooms, including hot desk/room booking, meeting room configuration and general set up to ensure all requirements are met (e.g. IT/screen sharing/conference speakers etc).
- Carry out basic risk assessments and assist with contractors on site including sign in and induction and selected Permittowork writing
- Ensure the correct levels and appropriate control of stationery, office & facility consumables and general items e.g. water coolers, cutlery, PPE.
- Organising bookings of repairs/PPM's for office facilities
- Organising filing of paperwork/ certificates for site compliance
- Lead catering support for meetings/office events and general business functions.
- Office Porterage including office moves/ furniture moves and deliveries.
- Logging & reporting technical faults in the office areas and arranging office equipment fixtures.
- Collate and upload Near Miss Reports/ Accident/ Incident Reports.
- Support the SHE & Facilities manager with general maintenance, hygiene housekeeping arrangements for the site offices
- Carry out periodic health and safety checks (spot audits) and office based audits (e.g. DSE).
- Build a close relationship with SHE & Facilities Manager & office staff as a strong support model.
What you will bring
- Demonstrable experience in roles where prioritising varied tasks, being well organised and able to assimilate new information is critical
- At least 5 GCSEs C+ grade including Maths and English.
- Experience of communication with external suppliers & internal stakeholders, working with contractors and permits to work
- Practical/proactive problem solver and flexible to support a dynamic, customer driven business.
- Tenacious, thorough, determined, energetic and driven with attention to detail
- Able to prioritise workload, be well organised and able to assimilate new information.
- People focused and approachable
- Ability to understand and carry out risk assessments (basic)
- Excellent written and verbal communication skills, providing both customers and internal stakeholders with clear concise information to provide positive and beneficial interaction.
- IT literate. Able to collate data from multiple sources into useable documentation
- Persuasive, goal orientated and able to follow specific processes and requirements
- Quality conscious and well organised, able to respond quickly to requests for information or support
What we offer
- Competitive salary plus benefits (pension, life insurance, private health care and critical illness insurance) plus 25 days holiday p.a. plus bank holidays
- 40 hours per week including a 30 minute paid lunch break
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