Education Administrator - Newcastle upon Tyne, United Kingdom - Newcastle University

Newcastle University
Newcastle University
Verified Company
Newcastle upon Tyne, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Salary:
£25,285 to £25,948 with progression to £27,396 per annum

Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 04 June 2023

The Role


To provide comprehensive administrative support for all areas of student studies across the full student lifecycle (from registration, through progression to completion) to ensure that School, Faculty and University policies, deadlines and standards are met.

You will work with the academic lead for those students taking a year out of their degree programme (Intercalation), to oversee the management and organisation of the Intercalation process

You will be responsible for liaison with NHS Trust administrative leads to ensure timely production of accurate clinical teaching timetables.

Responsible for ensuring accurate upload of data within internal IT systems to drive clinical timetables
The balance of responsibilities will vary according to the nature and scale of the programmes within the School

For more information about the Faculty of Medical Sciences please visit here.
For more information about the School of Medicine please visit here.

Interviews will be held on 21st June 2023

Key Accountabilities
Responsible for determining and inputting amendments to annual documentation such as modules and regulations, seeking advice from academic colleagues where necessary
Responsible for providing guidance, based on regulations, to students and academic staff with regard to non-standard requests, and for providing student-based management information as required
Acting as expert user of the various University systems, and for training other staff where appropriate
Support the Learning & Teaching Team Leader with student attendance monitoring administration as requested

Responsible for dealing with student notification of absence requests, and for responding to information requests linked to external audits, e.g.

Home Office and professional bodies. In addition, liaison with relevant personnel regarding information required for completion of international sponsored student reports

Responsible for the collation and production of assessment materials, ensuring they are prepared, collated and submitted to deadlines in the prescribed format, including liaison with External Examiners.

In addition, administration of exams and Boards of Examiners processes, including chasing missing marks or anomalies in marks
To organize practical assessments and assist in setting up examination venues
Where appropriate to act as secretary to various School Committees, including agenda preparation and circulation, minute taking and monitoring progress of actions
Responsible for collation of timetable requirements in agreed timescales and, in liaison with the Learning & Teaching Team Leader, managing the practicalities of proposed timetables, taking into account appropriate locations (including multi-site on and off University premises), external partners who are involved in timetable delivery (including CPD jointly taught with Masters modules), and liaising with academic staff regarding requirements, advising on constraints and practicalities of requests
Responsible for the oversight of the student evaluations process, and extraction of reports from the relevant system
To support the administration of processes relating to adjustments required for students with wellbeing issues or personal extenuating circumstances
To provide support for the arrangement of student placements and maintaining accurate records
To provide support for the allocation of research projects to students

To assist, as appropriate, with the receipt and acknowledgement of appeals and complaints forms, and for chasing additional information where required, tracking within stated timescales.

In addition, making and recording of standard criteria
- based decisions, referring requests which require further decision-making authority to the relevant personnel, and communicating of decisions to students via prescribed systems on behalf of the relevant academic member of staff
To provide support for the School's Admissions where required; this can be significant for some programmes
To support the annual quality assurance processes and assist with the preparation of documentation necessary for Teaching Quality Assessments
To manage the allocation of duties and workload of staff where relevant. The Learning & Teaching Administrator will act on behalf of the Team Leader as requested along an agreed set of guiding principles
Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours and may include occasional weekend working (in the region of two Saturdays per year)

The Person (Essential)

Knowledge, Skills and Experience
Working knowledge of relevant system
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