Administrator - London, United Kingdom - CDS UK (Clinic for Dissociative Studies)

Description

Referrals Logging all new referrals onto CDS UKs filing system and completing associated administrative tasks - e.g. creating an electronic folder, patient information sheet and sending acknowledgement letters. Ad hoc obtaining of additional medical records relating to referral patients (in liaison with the Administrator and Project Officer).

Assessments and Treatment Ensuring timely sending of all outcome measures, logging when these are received, and forwarding on to research team.

Sourcing and confirming rooms needed for both one-off assessments and those needed for weekly therapy sessions.

Recruitment and Onboarding Setting up interview panels:
finding dates; confirming with attendees; providing copies of relevant documentation and filing confidential information appropriately


Managing the onboarding process:

ensuring new staff and associates have DBS checks; taking up and circulating references; administering new starter forms; ensuring contracts are in place.

Agenda-setting and minute-taking Organising and circulating the agenda for weekly clinical meetings.

Taking concise and accurate minutes, circulating to colleagues and filing appropriately.
Electronic filing Ensuring electronic files are correctly structured and up to date.

Undertaking a data cleansing role to ensure quality, consistency and accuracy of information in line with CDS UKs data retention policy.

General Administration Warmly welcoming patients, professionals and visitors to the building, showing them the facilities and offering refreshments. Sorting and distribution of all incoming post.

Typing and editing reports/letters for clinical staff. Attending monthly internal business meetings and maintaining an action log. Arranging refreshments for meetings as required. Booking travel and accommodation where needed.

General office duties including filing and photocopying as required. Other Duties Along with other admin staff, ensuring the building is clean, tidy and well-organised. Covering for the Administrator and Project Officer when they are absent. Undertaking other duties commensurate with this post.