Personal Assistant to The Archdeacon of Lancaster - Blackburn, United Kingdom - Blackburn Board of Finance

Blackburn Board of Finance

Verified Company

Blackburn, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview

The Archdeacons of Blackburn and Lancaster have the responsibility of sharing with the Bishops in the pastoral care of the clergy and their families in the Archdeaconries.

They plan strategically and deliver effective pastoral organisation.

They inspire, encourage and support churches to grow in line with the Diocesan Vision Statement:
"Healthy Churches Transforming Communities." The Archdeacons also have responsibilities for buildings and various legal matters.

The PA to the Archdeacon of Lancaster will work to ensure that the Archdeacon is sufficiently resourced and supported in their role.

There is a high degree of confidentiality in this work.

Main Responsibilities

Some of the main responsibilities include:

To act as personal assistant to the relevant Archdeacon providing full secretarial and administrative support including:
Diary management for the Archdeacon. This to include managing complex diary arrangements for appointments across all hours, 7 days per week, 52 weeks per year in locations across the diocese and the UK.
To arrange appointments, including dealing with all matters such as venues, attendees and be responsible for booking travel arrangements for the Archdeacon.
To use own initiative in responding to telephone enquiries, general correspondence and ensuring that appropriate information is brought to the Archdeacons' attention.
To maintain the office filing system and keep it up to date and in line with the requirements of the Data Protection Act as it applies to the Archdeacon's files.
Responsibility for ensuring Visitation documentation, including service sheets, Archdeacons' Visitation News, legal returns, and other associated paperwork, is generated, and distributed to all parties; and that the CMS is updated in relation to churchwardens and other church officers as appropriate and the website relating to visitations and other pages relating to archidiaconal issues is kept up to date.
Responsibility for the electronic and hard copy distribution and return of Articles of Enquiry if implemented. Liaison with Worthers or equivalent to collect through Parish returns and agree costs with Senior team.
Organisation of Parish visitations for the Archdeacon and keeping up to date records of visitations due.
Supporting the Archdeacon by arranging Annual Conversations with Clergy and administering the necessary paperwork.
Support the Archdeacon with any complaints, disciplinary, CDM and Safeguarding issues.
To liaise with the PAs to the Bishops, DMPC secretary and Bishops Appointments secretary about parish reorganisation, parish vacancy and appointment processes and to support the engagement of the Archdeacon in these processes.
To liaise with clergy, church leaders, other senior office holders, public bodies, and members of the public on behalf of the Archdeacon.
Ensure the Archdeacon have the necessary information, papers and reports for meetings and events which they attend, where appropriate drafting the reports for finalisation by the Archdeacon e.g., DMPC.
Overseeing arrangements for Archdeacon's Sunday worship and similar engagements.
Support the Archdeacon in administering role descriptions and other work they may require.
Assisting at Diocesan events which will involve some evening and weekend work.
Organisation of training events for PCCs, Churchwardens etc including delivering training to PCC secretaries and administrators, ALMs, on PCC governance and Church Representation rules. Maintaining the currency of the PCC secretaries and administrator's handbook.
Completing all general administration tasks as and when required.
The post holder will be the first point of contact for anyone contacting the Archdeacons' office and a such will need to demonstrate the ability to relate to a wide range of different people including the ability to show pastoral sensitivity and tact when required.
Supporting specific areas of work which is assigned and undertaken by the Archdeacon of Lancaster.
To collaborate with the other Archdeacon's PA to ensure smooth running and effective communications between the two offices.
To complete other reasonable duties as and when required including sitting on internal committees e.g., Staff Consultation Committee.

Knowledge and Skills

Good level of general education proven experience in an office/administration environment
Proven ability in the use of computer programmes, in particular Word, Excel, Access and Outlook
High standard of written English
Good organisational skills
Willingness to accept responsibility and to take initiatives
Adaptability, flexibility and ability to work as part of team
Ability to deal with queries on own initiative
Good communication and interpersonal skills

Attitudes and Values