Assistant Company Secretary - Newport Pagnell, United Kingdom - IG Design Group
Description
Scope of the Role:
We have a fantastic opportunity for an Assistant Company Secretary to join our team at IG Design Group PLC in Newport Pagnell.
Reporting directly to the Group General Counsel & Company Secretary, the role will focus on supporting our small head office team and the Group General Counsel & Company Secretary in providing key support and leadership across a wide range of company secretarial and governance/compliance areas.
Key Duties and Responsibilities:
Board & Committees
- Planning of Board and Committee meetings: preparation/monitoring of Agendas, collating papers, liaising with key stakeholders, monitoring the work plans, keeping the board software up to date, following up on actions.
- Deputising for the Company Secretary where needed in terms of meeting attendance and minute taking.
- Advising the Board and Committees on regulatory, legal & compliance matters.
- Onboarding of new Directors and ongoing training.
- Administration and advice re
directors' share dealings:
liaising with NOMAD and registrar where applicable and arranging PDMR notifications to the stock market and the FCA.
- Organising board and committee selfevaluations.
- Drafting and review of Terms of Reference.
Company Administration
- Organising the AGM including the drafting and issuing of the AGM notice, liaising with the registrar and NOMAD, ensuring quorum and directors voting.
- Corporate record keeping and statutory filings (including for subsidiaries).
- Management of the Company Secretarial aspects of the Company website, ensuring compliance with all relevant regulations and best practice.
- Drafting of the Corporate Governance sections of the Annual Report & Accounts and corporate website.
- Overseeing the Group's executive share option and share award schemes, grants and vesting's administration.
Wider Governance
- Ensuring compliance with the AIM rules and corporate legal frameworks
- Drafting, updating and monitoring of Group policies e.g. ABC, Code of Business Conduct, Whistleblowing, Data Protection etc.
- Oversight of whistleblowing hotline and processes.
- Oversight of Third-Party Due Diligence process.
- Assisting the wider business on legal matters such as intellectual property and litigation.
- Undertaking any other reasonable duties as requested or in line with agreed objectives.
Key Requirements
- Professional experience in the same or similar role within a listed company.
- Highly organised with exceptional attention to detail.
- Strong communication skills both internal and external.
- Able to work autonomously on tasks, as well as being a strong team player.
- Ability to prioritise/manage own deadlines in a timely manner.
- Please note that applicants do not have to demonstrate experience in all areas of the role, but a willingness to be flexible and learn new areas of work is a key requirement_
Our People
Our culture and heritage are extremely important to us at Design Group; We believe the success of our business depends on the success of our people and we strive to create a working environment where our employees feel valued and their achievements are recognised and rewarded.
Job Types:
Full-time, Permanent
Salary:
£40,000.00-£50,000.00 per year
Benefits:
- Flexitime
- Onsite parking
- Sick pay
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Newport Pagnell: reliably commute or plan to relocate before starting work (required)
Work Location:
Hybrid remote in Newport Pagnell
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