Business Administrator - Stoke-on-Trent, United Kingdom - Ministry of Justice
Description
Business Administrator:
Business Hub
£25,752 - £27,116
Stoke-on-Trent:
Overview of the job:
This is an administrative job in an establishment.
Summary:
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.
Responsibilities, Activities and Duties:
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Business Hub.
- Performance
- Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Interunit charges/Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- Her Majesty's Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Selfaudit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
Undertake other administrative tasks including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Coordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours:
Hours of Work (Unsocial Hours) Allowances:37 hour working week.
Salary:
£25,752 - £27,116 pro-rata
Additional Information:
Working Arrangements & Further Information:
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.
Benefits:
Annual Leave:
- The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.
Bank, Public and Privilege Holidays:
Pension:
- The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance:
Season Ticket Advance:
Childcare Vouchers:
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training:
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes
- There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
- All staff receive security and diversity training and an individual induction programme into their new roles
Eligibility:
- All staff are required to declare whether th
More jobs from Ministry of Justice
-
Administrative Officer
Bristol, United Kingdom - 3 weeks ago
-
Receptionist
Leicester, United Kingdom - 3 weeks ago
-
Supervisor Full Time or Part Time
Crewe, Cheshire, United Kingdom - 3 weeks ago
-
Weekend Receptionist
Birmingham, United Kingdom - 3 weeks ago
-
Business Administrator
Wakefield, United Kingdom - 1 week ago
-
Case Administrator
Liverpool, United Kingdom - 2 weeks ago