Administrative Coordinator - London, United Kingdom - Vira Health

Description

Salary:
£16.50 per hour (approx. £9,000 per year)

Hours: 12 hours per week (4 hours per day x 3 days per week)


About Vira Health
Established in 2020, we are a UK-based company focused on extending healthy life-expectancy for women.

Our first product, Stella, is an online menopause clinic that supports women through menopause with best-in-class clinical and behavioural care.

Responsibilities
HR

• Ensure new joiners have access to appropriate tech platforms on their first day.
• Ensure that people leaving the company have their access to tech platforms removed on their last day.
• Keep the onboarding presentation for new joiners up to date.
• Initiate background checks on new employees, as necessary.
• Purchase laptops online for new employees, and manage returns of old laptops.

Expenses and payments

• Upload invoices to Xero and classify for tax purposes according to accounting standards.
• Process employees' expense reports, including adding tax codes and checking receipts.
• Review expense reports for accuracy and compliance with company guidelines.
• Reconcile company bank accounts to identify any potential discrepancies.

Compliance

• Own and update the list of systems that can be accessed by different staff roles.
• Coordinate the process for adjusting staff access to different platforms.
• Maintain an uptodate list of company laptops.

Requirements:


Required

• Significant experience in administrative roles, with exposure to HR and finance/accounting functions.
• Very comfortable using digital platforms.
• Experience in accounting software.
• Excellent attention to detail and organisational skills.
• Ability to handle sensitive information with confidentiality and discretion.

Preferable

• Previous experience using Xero and/or Pleo.
• Solid understanding of how taxes work.

Benefits

• Salary: £16.50 per hour (approx. £9,000 per year)
• Flexibility on hours
• Option to work fully remotely in the UK
• Work with a passionate team to extend healthy lifeexpectancy for women