Event Coordinator - London, United Kingdom - RAINBOW PRODUCTIONS LTD

RAINBOW PRODUCTIONS LTD

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Overview

Established in South West London in 1983,
Rainbow Productions is internationally recognised as the global leader in manufacturing custom-made mascots and organising appearances of world-famous cartoon character celebrities: Design, innovation and creativity are at the company's core.

The scale of Rainbow's operation is formidable in the Costume Character Industry, and Rainbow Productions'
Events Department, organise in excess of 1500 events every year, ensuring that the highest standards are created and maintained in costume character portrayal.

This is achieved through auditions, castings and training and the company has held its position at the forefront of the character costume industry by:

- investing in creative people and adapting their skills to Rainbow's requirements
- creating a unique, purpose built and designed costume character maintenance facility,
- training artistes from all aspects of creative industries in the unique skills required to be an inspirational costume character performer
- setting the standards in costume character portrayal worldwide.

Role summary:

Reporting directly and working closely with the EVENTS MANAGER, the Events Coordinator has responsibility for ensuring that all character events run smoothly and successfully.

The position is office-based Monday to Friday, 9am-5:30pm, but there may be some flexibility to work remotely, and regular on-call weekend work.

Organised, methodical, thorough and diligent with excellent organisational & logístical skills.
Competent in Word & Excel.
25 years old or over (for insurance reasons) and hold a full UK driver's licence.
Have experience driving manual cars and small vans.

The day-to-day responsibilities are to include:

Liaising with and booking Artistes and Road Managers
Liaising with Clients
Creating hire car schedules & checking in hire cars
Booking hotels
Handling and reconciling petty cash.
Processing invoices (for Freelance Artistes, Road Managers, Hotels and Hire Cars), including liaising with said contractors if invoices are incorrect.
Checking in and checking out hire cars, including noting any damage.
Responsible for maintaining the CREW VAN. Including checking for damage before and after events. Ensuring interior and exterior is kept clean by monthly valet.
Creating event folders, ensuring ALL relevant information and cash are supplied to the team before events.
Checking in folders, to include, ensuring expenses and petty cash is correct with tallying receipts, and obtaining any missing cash or receipts from relevant teams.
Scanning & filing RM reports
Informing wardrobe of any fixes or damage to costume after events
Helping to ensure costumes and folders are prepared & ready in the foyer, the day before events go out.
Being adaptable for other ad hoc duties that may arise.

Remuneration:
The salary of the Events Coordinator to be discussed at interview.

20 days paid holiday.

Eligibility for private health scheme.

Automatic enrolment onto employer's pension scheme.

A discretionary management bonus is payable annually.

Recruitment Process:
Interviews will take place W/C Monday 18thSeptember.

Commencement of Employment:
the position is available immediately.

Job Types:
Full-time, Permanent

Salary:
£28,000.00 per year

Benefits: