HR, Health and Safety Apprentice - Bristol, United Kingdom - Bailey of Bristol

Bailey of Bristol

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Summary of Role
To provide administration support to the HR Team and Health and Safety (H&S) function.

This role will be involved across all administrative processes for the HR and H&S teams ensuring the proper processing, recording and compliance of all HR and H&S data.

Specific responsibilities

Health & Safety

Arrange Visits for Occupational Health service provider and arrange attendees list informing Managers of proposed times etc
Arrange Health and Safety Training including all refresher and mandatory training
Compile weekly accident reports
Compile accident / incident reports after investigations have been completed
Order all Required PPE via the ARCO Portal
Arrange for all completed training certificates to be given to all attendees and place on Bailey Health and Safety System
Order replacement checklist books when required
Control the signing in / out of trade number plates
Re-Order First Aid Supplies via the suppliers website
Re-Order and distribute Specsavers Eyecare Vouchers
Raise POs for H&S Items when placing orders (PPE, Inspection Books, H&S Equipment)
Ensure weekly and monthly audit reports are placed in relevant file location when carried out and ensure they are carried out when required informing the H&S Manger when not completed

Provide administrative support to the Occupational Health referral scheme including helping ensure the smooth running of appointments and invite letters
Arrange and deliver the HR and Health & Safety induction to all new starters. Allocation of DSE assessments and escalating where necessary
Reorder induction bag stock in plenty of time for monthly inductions
Responsible for the daily maintenance and support of Timeware, acting as an escalation point for Line Managers with queries and ensuring absence and holiday is correctly recorded in all departments
Support the HR Advisors in the administration of weekly & monthly new starters and temp to perm transfers, including preparing new starter documentation, processing reference requests, and ensuring all forms are returned fully completed and GDPR compliance is met
Maintain all HR information/efiles, ensuring they are uptodate and that no hard copy files are kept
Providing cover to the receptionist as and when required
To maintain appropriate confidentiality of information relating to the company and its staff

Requirements: