Company Secretarial Assistant - London, United Kingdom - Howden Group Holdings

Howden Group Holdings

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

From day one, our mission has been to create an independent business with a unique culture - one that is controlled by the people who work for it.

Finding the most talented and entrepreneurial people has always been key to our success.

People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture.

That's what sets us apart, and why we nurture and retain the best talent in the market.

Whatever your priorities - work/life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden Group.

Role Definition

To support the Company Secretarial team in the provision of Company Secretarial (including share-related) services to the Group's boards, shareholders and the business generally in accordance with Group policy.

To achieve targets, develop the business and deliver an excellent and comprehensive service.

Summary

To support and assist the Company Secretarial team in managing the provision of services to the Group's boards, shareholders and the business in accordance with Group policy, to achieve targets, develop the business and deliver an excellent and comprehensive service.

Key Responsibilities

Company Secretarial Assistant Duties:
Responsible for providing support to the Company Secretariat, including but not limited to:

Assist in the arranging of board and committee meetings including board paper production and following up on board action points
Attend and minute both regulated and nonregulated subsidiary board or committee meetings
Maintenance of Divisional statutory books to ensure timely and accurate filings including tracking and diligent filing of meeting minutes
Liaise with and manage Divisional overseas entities, where applicable, in regard to their statutory records, filing and regulatory requirements
Assist in the management of Group and Divisional subsidiary share transactions including drafting and issue of documentation to shareholders, transfer and allotment of shares and sharerelated reconciliations
Assist in maintaining Group subsidiary statutory records via Diligent Entities
Assist with the update and management of Group corporate structure charts and process maps
Drafting and proof reading documents (including minutes, annual reports etc.)
Filing forms and documentation with Companies House
Assisting with Groupwide projects and ad hoc matters
Assist in the implementation and maintenance of an up to date, structured Company Secretariat filing and archiving system
Assist in M&A activity, Groupwide projects and ad hoc matters

Core Responsibilities for All Staff

Deliver a personal performance that contributes towards the Group's objectives
Consistently deliver an excellent and comprehensive service
Ensure all dealings are carried out with integrity and professionalism
Act in utmost good faith, in accordance with Group policies and never risk the Group's reputation
Continuously develop skills and knowledge
Maintain accurate records and deal with correspondence appropriately

Key Accountabilities (What you are measured on)

Understanding the requirements of the Group and responding appropriately in dealing with a varied workload and sometimes conflicting priorities, with a good sense of humour
Ability to produce required material accurately and within required timescales
Dealing appropriately with confidential information
Responding promptly to requests for assistance

Key Competencies (Skills and abilities needed to perform role)

Able to work effectively with people of all levels of seniority both internally and externally
Technical knowledge and accuracy / attention to detail
Good communication and presentational skills
Organisational / time management skills and flexibility
Ability in problem analysis, troubleshooting and resolution
Ability to deal with multiple tasks in a fastmoving environment
Experience providing great customer service

Key Competencies (Knowledge and experience)

2+ years' experience in a governance/company secretarial role, ideally in the insurance industry or in financial services
Minute taking experience with regulated entities at board level
Diligent Entities experience (or equivalent)
Diligent Boards experience (or equivalent)
Knowledge of existing UK statutory and regulatory legislation
Educated to degree level, ideally Finance or Law

Professional Qualifications

Chartered Governance Institute part or fully qualified
Finance or Legal qualifications and experience useful
Strong Microsoft product skills essential

What do we offer in return?

A career that you define.

Yes, we offer all the usual rewards and benefits - including great healthcare provision, a wide variety of wellbeing offers, competitive salary, generous pensions and more - but we know you expect all that.

What you might not expect is a job where everyone has a voice, where volunteering in the comm