Facilities Administrator - Immingham, United Kingdom - Stork

Stork

Verified Company

Immingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Description as Facilities Administrator with Stork:

To provide administrative support to the business in a professional, timely and cost efficient manner to ensure that functional and business support needs are met.

Assisting in the efficient and successful running of the facility and operations, in line with company standards.

Personnel

Assisting with the induction departmental processes in close liaison with team members.
Actively promote and ensure company
HSEQ polices are not compromised.
Ensure that all department personnel information is recorded and is accurate.
Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role.
Where applicable follow internal process for engagement of PAYE & Limited Company personnel.

Financial

Follow all purchasing and ordering processes.
Raise requisitions and cheque requests for authorisation.
Process expenses requests for authorisation.
Collate and verify all supporting documentation is correctly coded to support the invoicing process.

Administration Support

Respond to all business administration requests from internal and external stakeholders.
Maintain good working relationship with managers and staff.
Process all department mail incoming.
Maintain stationery levels as directed.
Confirm receipt of and ensure that administration requests are actioned in a timely manner.
Promptly log / action all facility requests liaising with Facilities team in Aberdeen
Supervising contractor scheduled work on site
Record maintenance records and certificates for all site equipment, ensuring all documentation is always filed / recorded correctly
Carry out daily, weekly, monthly checks as per PPM
Allocation / deallocation of work stations and business cards for new starts / leavers
Maintain First Aid, Fire Warden, WeCAREand Safety Rep Posters for site
Support
HSEQ Team Lead for England
Maintain visitors and contractor safety induction register
Manage permit to work procedure in conjunction with Facilities Team

HSEQ

At Stork, Safety is our first Core Value and we believe that safety is a team effort. Safer Together is employee owned. It is how we think, communicate and act at Stork.
As a member of the Stork team, there are expectations of you within your role:
Be aware of, and understand your
HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
Work in partnership with
HSEQ on any
HSEQ matters
Work in accordance with your departmental
HSEQ Service Level Agreement
Understand and adhere to the Safer Together behaviours

JOB REQUIREMENTS
At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the Facilities Administrator:

Experience and Skills

Moderate level of experience in:

Ability to manage and prioritise workload to meet the demands of the organisation.
Experience in using MS Office software in particular Word, Excel and Outlook.
Ability to engage and communicate effectively (orally and written) with all internal and external stakeholders
Solid organisation and planning skills.

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the
Investors in People Gold standard in recognition of our strong employee engagement focus.

WORKING CONDITIONS

_There are many great reasons to work at Stork -_

Competitive Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts.

Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave
.

Location:
Grimsby

Hours: 40 hours

Contract:
Permanent

Working Arrangements:
Office based

COMPANY INFORMATION -

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries.

We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 conti