Support Care and Database Officer - North Berwick, United Kingdom - Leuchie House
Description
Contracted hours 56 hours per fortnight
Salary of £25,000 per year pro rata
The Supporter Care & Database Officer is responsible for maintaining database processes related to supporter records, including capturing, inputting, organising, and reporting on supporter constituent information and donations to a high level of accuracy.
Responsible for but not limited to:
Database management
Maintaining accurate and timely records in Raiser's Edge (RE), including constituent records, daily gift entry, supporter acknowledgments, data hygiene processes, identification of duplicates, queries/reports, and other supporter communications.
Work with Supporter Care & Database Manager to ensure data is managed and structured in line with relevant legislation, including GDPR & HMRC requirements.
Assist the Supporter Care & Database Manager in the production of month end reconciliation reports with the charity's Finance Department.
Ensure timely and accurate recording of all donor information and income onto RE ie.
cheques, cash, Much Loved, JustGiving, Online Express, Givetap, Stripe, CAF online, Payroll Giving, CR/DR cards, Direct Debits & Standing orders.
Provide support for users of the Raisers Edge database through induction sessions and ongoing training.Fundraising Administration
Assist with banking of all donations, cash collections and event income.
Prepare data for regular Gift Aid claims in line with an agreed schedule.
Complete a monthly reconciliation of all donation income processed through RE with fundraising income processed through Xero.
Assist with the gift acknowledgement and thanking process.
Send out fundraising materials as and when required by fundraising team and Leuchie colleagues.
Support the Community & Events Fundraisers with payment considerations and support volunteers with collection Cans, maintaining accurate records, ensure cans are emptied and collected as appropriate, and issue thank you letters.
Support the Community & Events Fundraisers with processing event participants and making sure relevant information related to Leuchie's events are added onto RE.
Support the Donor Relations Lead with data segmentation and pulling lists off RE to aid with sending out publications and appeals.
Attending and assisting at events.
General
Attend and take part in meetings as necessary
Participate in mandatory training as per Leuchie House policies and practices
Be flexible in working hours to provide cover for holiday and absence
Any other appropriate duties as required
Knowledge and Experience
Excellent administration experience with strong attention to detail.
Experience of working in a customer focused environment with a strong understanding of fundraising and marketing
Experience of using Microsoft Office
Preferable experience utilising a database, ideally Raiser's Edge. Full training given but advantageous if prior experience
Skills
Strong communication and interpersonal skills
Excellent organisational abilities and team interaction skills
Excellent IT skills with a good understanding of websites and social media
Ability to motivate, engage and inspire people
Personal characteristics / attributes
Keen to develop a career in charity fundraising and marketing with a commitment to Leuchie's vision and core values
Strong attention to detail whilst managing a busy workload
Ability to work unsupervised and to use initiative
Positive, caring attitude and understanding of customer service
Hard working self-starter with a flexible approach and attitude to working hours and tasks to be completed
Leuchie is committed to treating all applicants equally and fairly based on their skills, experience and ability to fulfil the duties required.
Job Type:
Part-time
Expected hours: 28 per week
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Enhanced maternity leave
- Free parking
- Sick pay
Ability to commute/relocate:
- North Berwick: reliably commute or plan to relocate before starting work (required)
Work Location:
In person
Application deadline: 06/05/2024
Reference ID:
Supporter Care & Database Officer
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