Administrative Assistant - Stirling, United Kingdom - University of Stirling

University of Stirling

Verified Company

Stirling, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Post Details
Full time
Fixed term for 6 months

Interviews are expected to take place Friday 03 March 2023.

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The Post

The Administrative Assistant will support the Directorate of Research, Innovation and Business Engagement in delivering and supporting our research contracts process.

The role holder will be responsible for all administrative aspects of the research contracts process.

They will coordinate the communication of contracts to academic colleagues and external partners via online resources, updating details as required.

They will deliver a highly professional level of administration as the first point of contact for contract related enquiries. They will provide meeting support to the Universities TRAC and TAG Group. Research, Innovation and Business Engagement have adopted the Universities agile working framework and can involve remote working.

Description of Duties

Support best practice administrative processes related to research contracts, including preparing contracts for signature, circulating for signature, following up on the progress and managing fully executed contracts
Ensure that all contracts resources, particularly online, are uptodate
Maintain accurate records of all contracts activity on searchable spreadsheets, databases and online systems
Coordination of the preparation and distribution of correspondence to researchers and other parties regarding contracts
Respond to enquiries from academic colleagues, external partners, and the wider Research, Innovation & Business Engagement directorate
Provide meeting support to the Universities TRAC and TAG Group
Assist with general administration including meetings, event and training organisation, room bookings and responding to general enquiries
Undertake such other duties, commensurate with the nature and grade of the role, as may be required

Essential Criteria

Qualifications:

Educated to HNC level or equivalent (where no formal qualifications are held, additional, relevant experience is required)

Knowledge & Experience

Relevant experience working in a busy team/office
Experience of providing advice and guidance in response to customer enquiries
Experience of providing effective clerical and administrative support

Skills & Attributes

Advanced knowledge, understanding and competence using a variety of IT systems (including Microsoft Office 365)
Ability to work independently as well as part of a team
Excellent verbal and written communication skills
Ability to prioritise multiple tasks and meet deadlines with a 'can do' approach and a focus on excellence in customer service
Flexibility, reliability and punctuality

Desirable Criteria
Knowledge & Experience

Experience of working in a higher education or similar environment
Experience of using Worktribe
Experience of minuting meetings
Professional training

Behaviours and Competencies

The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

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Managing self and personal skills

Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.

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Delivering excellent service
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
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Finding solutions
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
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Embracing change
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
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Using resources effectively
Identifying and making the most productive use of resources including people, time, information, networks and budgets.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe - addressing real issues, providing solutions and helping to shape society.

Stirling is 4thin Scotland and 43rdin the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society - and more than 80% rated either world leading or internationally excellent (Research Excellence Framework Interdisciplinary in its approach, Stirling's research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

The University of Stirling is ranked among the top 30 UK universities for student satisfaction (