HR Administrator - Bolton, United Kingdom - De La Rue

De La Rue

Verified Company

Bolton, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ROLE PURPOSE & JOB SUMMARY

To provide professional and pro-active HR administrative and generalist support to the site, taking responsibility for routine day to day issues including provision of support and information to management when appropriate and as directed and supporting the Lead HR Business Partner.

Support with HR administrative duties for Westhoughton as required whilst maintaining confidentiality and sensitivity; ensuring employee matters are dealt with professionally and efficiently.

KEY ACCOUNTABILITIES

HR Administration

Produce offer letters and contracts, carry out preemployment checks including security clearance, liaison with IT, security, facilities with regards to the induction process. Conduct the HR induction, 6 week check ins and all other adhoc new joiner requirements.
Prepare all letters/contracts for any changes to employee terms & conditions of employment e.g. flexible working, change of job role etc.
Ensure that all employee records, on the system, efile and hard copies of the personal information are up to date and maintained.
Maintain HR systems including Synergy, Mitrefinch and Recruitment+.
Administer the leaver processes and undertake exit interviews, escelating sensitive matters as appropriate and analysing any trends.
Prepare, as required, management reports on employeerelated data such as absence and turnover and others as directed.
Provide administration support for the engagement of Consultants and Contractors as required.
Process all maternity, paternity, adoption, shared parental leave and parental leave requests and ensure that associated payroll processes are completed.
Process Payroll and associated activities on a monthly basis ensuring accuracy and adherence to Company policy with regular interaction with the central Payroll team. This will include overtime, time and attendance, Time Off In Lieu (TOIL) and Average Holiday payments.
Support the Lead HR Business Partner in consultations if required and in note taking across a range of activities including consultation meetings, grievance and disciplinaries and Pay Talk negotiations for Collectively Bargained employees.
Actively participate in HR meetings and special projects as required

Generalist HR Admin Support

Provide support to the Lead HR Business Partner in the delivery of commercially led HR decisions to enable the site to proactively deliver and achieve objectives.
Support to identify training needs for the site, collate and coordinate training requirements and support in deliver of training where appropriate.
Support and, where appropriate, lead employee engagement activities including internal communications.
Support the cyclical HR activities such as Talent Review and related Annual Performance Management activities
Support people managers with employee relations matters such as absence management, poor performance in line with the appropriate HR Policy and Procedures. Implement revised/new HR Policies and Procedures as required. Know when to escalate sensitive matters to the Lead HR Business Partner as appropriate.
Liaise with managers to assist with interview scheduling and interviewing as directed by the Lead HR Business Partner. Assist with the preparation of job descriptions, formulating internal and external adverts.
The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

PRE-REQUISITES

Essential

Good attainment of GCSE's or equivelant including English and Maths
CIPD Level 3 or reading towards
Excellent written and verbal communication
Ability to maintain confidentiality at the highest level and be assertive, yet professional in dealing with various requests
Organised with the ability to manage and prioritise a challenging and busy workload, excellent attention to detail and ability to work independently
Previous experience in working with HR Information Systems and Time Management Systems
Solution orientated with a Team Player Attitude
Experience in dealing with aspects of HR Administration and Coordination processes in relation to absence management, poor performance, recruitment and selection and other employee relations matters
Familiarity in a unionized work environment

Desirable

Educated to A Level + or equivalent
CIPD Level 5 or working towards
Previous manufacturing experience and understanding of shift working is advantageous as is previous administrative experience within HR environment.

We want to work with people like you from all backgrounds and experiences, to help us gain a diverse workforce with a broad outlook and sharp expertise.

We are looking for people unafraid to go that extra mile, bringing with them unique characteristics and abilities.

Show us you have what it takes and we'll reward you with a great place to work alongside other great people.

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