HR Administrator - Belfast, United Kingdom - Musgrave

Musgrave
Musgrave
Verified Company
Belfast, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Belfast - Hybrid


Musgrave is one of the Europe's most successful family-owned businesses with a 140-year heritage in food and brand innovation, supporting communities across the island of Ireland and Spain.

Every day we feed one-in-three people in Ireland through 11 market leading food and beverage brands that include SuperValu, Centra, Frank and Honest and Musgrave Market Place.

We support thousands of retail and foodservice family businesses who live and work in the heart of the communities they serve.

We are committed to becoming the most trusted and sustainable business in Ireland and we are making changes across the company to make sure that happens.

We want to make a positive impact on the world, and we will support our suppliers and customers to make a difference too.

We are seeking an HR Administrator to join our operations team for a 6 month contract.

As HR Administrator you will be responsible for:

  • Maintaining the HR systems and databases, ensuring compliance with GDPR and providing accurate reporting
  • Creating and maintaining colleague files and leaver data, ensuring they are stored in line with the retention policy
  • Issuing approved contracts of employment with accompanying starter packs, training links etc and tracking receipt
  • Accurately updating HR systems for standard employee life cycle administration, meeting all payroll deadlines
  • Preparing weekly/monthly payroll data to be submitted by the required deadline
  • Completing selfchecking/peer checking and ensuring standards are met in accordance with QA Framework
  • Ensuring all incoming calls are managed in line with quality standards and SLAs
  • Resolving Tier 1 HR/Colleague/Retailer requests at first point of contact through case management system Remedy
  • Escalating Tier 2 queries, complaints or system related issues in a timely manner
  • Processing all statutory entitlement forms and reference requests within agreed SLA
  • Compiling standard reports such as Contract End Dates, Probation, Annual Leave, Headcount, KPI data and maintaining Organisational Charts and generating other reports from various HR Systems when required
  • Maintaining T&A system tasks including year end and clocking reports
  • Supporting colleagues with relevant access to selfservice systems and troubleshooting/navigation as required
  • Maintaining repository of approved HR/ER/IR letter templates with correct branding and version control
  • Publishing policies and training catalogue on the intranet system and issuing relevant communications as required
  • Onboarding and offboarding colleagues from HR Systems and Reward Programmes'‹ such as pensions, healthcare
  • Administering ongoing colleague reward programme preferences '‹e.g. savings schemes, cycle to work
  • Delivering communications on behalf of relevant HR Centres of Expertise
  • Providing regular communication and feedback to manager to enable continuous improvement
  • Ensuring mandatory training records are kept up to date
  • Maintaining an awareness of yearly tasks such as national minimum wage/pay increase anniversaries
  • Supporting other administration duties and/or project work as required
  • 2+ years recent administration experience within a HR / Payroll Function in a fastpaced environment, delivering high quality service and results
  • Experience working with HR Information systems
  • Working knowledge of Microsoft Office Applications
  • Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information
  • Strong attention to detail
  • Excellent interpersonal and communication skills and an ability to build and sustain effective working relationships at all levels
  • Good problemsolving skills
  • Customer centric
  • Ability to work on own initiative
  • Excellent organisation skills with an ability to manage a busy workload in a fastpaced environment and prioritise
  • Third level qualification or equivalent
Desirable

  • Experience in FMCG industry

Contract:
End Date Dec'24.

Location:
Dublin/Cork/Belfast

  • Musgrave operate a Work Smart hybrid working model where you can alternate your time between connecting and collaborating in the office and working remotely._
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