Personal Assistant - Chichester, United Kingdom - KT Healthcare

KT Healthcare

Verified Company

Chichester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for a family. In this role, you will be responsible for scheduling bookings, general administration, handling correspondence on behalf of the family. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

Reporting to the family and performing secretarial and administrative duties.
Liaising, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of family.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, sending documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

Personal Assistant Requirements:

12 years of experience as a personal assistant would be advantageous.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, notetaking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.