Executive Administrative Assistant - London, United Kingdom - VFS Global

VFS Global
VFS Global
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Purpose of the role

  • Diary management: manage electronic diary, assessing priority of appointments and reallocation, as necessary.
  • Provide administrative, organizational and scheduling structure and support.
  • Prepare documents, briefing papers, reports and presentations for senior management.
  • Assist with gift and stationary ordering and couriers.
  • Coordinate and organize meetings, including notifications to prospective attendees, setup, pre
- and post-meeting correspondence, meeting minutes and records, and any other follow up as required.

  • Manage travel schedules, prepare travel itinerary and coordinate travel arrangements (including visas/accommodation).
  • Prepare travel expenses' statements and manage expenses process on company system.
  • Helping with events organizations for the region
  • Complete any other tasks as directed by Senior Management
  • Shall adhere to the environment health and safety policy/objectives and guidelines of the organization

Indicative KRA's/Budgetary and Revenue Responsibilities

  • Preparation of Travel Itinerary and coordination of Travel arrangements
  • Prepare travel expenses statement and vouchers
  • Arrange meetings/maintain schedule of important appointments
  • Assist in day to day operational and office routine.

Qualification & Experience (Education, Experience, specific knowledge, skills, understanding, attitude)

Education:
Minimum: Graduate or its global equivalent degree

Additional:
Postgraduate or its global equivalent


Experience:


  • Minimum 2 years work experience in an administration role.
  • Proficiency with Microsoft office
  • Excellent written and verbal communication skills
  • Planning & organizing skills
  • Time Management

Knowledge & Key Skills:


  • Advanced MS Office user (Excel, Word, Publisher, and PowerPoint).
  • Basic qualification and/or experience in Health & Safety and Security.

Job Types:
Full-time, Permanent


Salary:
£26,000.00-£28,000.00 per year


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Commission pay

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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