Finance Administrator - Willand, United Kingdom - PenCarrie

PenCarrie

Verified Company

Willand, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION

Section 1:
General information

Job title:
Finance Administrator

Department:
Finance

Reports to:
Finance Manager
**Section 2: PenCarrie's story and purpose

PenCarrie's story:

With over 30 years' experience, PenCarrie has built a strong reputation as a leading B2B supplier to the garment
decoration industry. Based in Willand, Devon, PenCarrie stocks over 4,000 product lines from over 80 of the
industry's top brands from promotional t-shirts to high specification outdoor wear. With a primary focus on
meeting the needs of customers, PenCarrie delivers not just on choice but on customer service, reliability and
the values that make it one of the leading companies in the market. We are a family business employing 300
Team PenCarrie members each of whom is as passionate about the business as the next.

PenCarrie's purpose:

The distribution partner that enables exceptional customer success.

**Section 3: Purpose and responsibilities of the role

Main purpose of role:

This role is part of our busy Finance team and will provide highly confidential administrative support to the
rest of the Finance team including the Finance Director, Financial Controller, Finance Manager and the wider
Team to ensure the smooth running of the Company's financial and business affairs as well as compliance
with any relevant regulations.

Main responsibilities:

Oversee as required the regular batch processing of dispatched orders into sales invoices and the

subsequent updating of main ledgers through established procedures to confirm that all orders are
invoiced.

Input approved Purchase Invoices into Main Accounting Software to maintain ledgers.
Assist with reconciliation of Supplier Statements, dealing with discrepancies to ensure full and complete

accounting records.

Assist with the effective and timely preparation of data for Customer Reports and ad-hoc internal reports

for the Management Team.

Input and analyse company credit card statements.
Reconciliation of company bank statements and PayPal reports.
Support the Finance Manager with routine finance tasks to ensure the Company meets its financial

obligations.

Assist with accounting administration duties by helping to maintain accurate and reliable accounting

records as necessary to facilitate the effective financial management of the company where required.

Assist in maintaining accurate records, both digitally and physically to ensure smooth and easy retrieval.

customers and suppliers.

Take on any other responsibilities or tasks that are within your skills and abilities whenever reasonably

asked.

JOB DESCRIPTION

Section 4:
Person specification

Knowledge, skills and experience required:

Essential

Previous general accountancy and administration experience
Excellent numeracy and literacy skills
Good IT skills, particularly in Microsoft Excel, Word and Outlook
Excellent organisational skills
Can do attitude and a willingness to learn

Desirable

Previous experience in a similar position in a similar distribution industry

PenCarrie Values

We're dedicated to customer success

Every one of us can make a difference to our customers' experience
We actively look for ways to help our customers succeed
Our customers are considered in every decision we make

We build strong and respectful relationships

We create a kind, safe and inclusive workplace where everyone feels they can thrive
We collaborate to find solutions and build ideas
We build trust in each other
We're prepared to have the difficult conversations, giving and receiving feedback

We look forward and embrace change