HR Assistant - Saint Peter Port, United Kingdom - Moore Stephens

Moore Stephens

Verified Company

Saint Peter Port, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Description:

Job title:
HR Assistant

Department:
Human Resources

Reporting to:
HR Manager, Channel Islands

Job Level:
1

Role purpose:

To provide comprehensive, confidential, and professional administration and generalist HR support to the Channel Islands business, with a focus being the governance and accuracy of employee files, HR systems and metrics.

Core responsibilities:

Assist with the delivery of all HR administration on a daytoday basis, ensuring smooth workflows that support employee lifecycle. Including production of employment contracts, management of all joiner/ leavers processes, inductions, onboarding, and prescreening.
Assisting with adhoc HR admin projects, as required.
Assist with the administration of all employee benefits, including healthcare cover and dental cover. This includes checking the monthly membership lists, noting any changes with employee details, leavers/ joiners.
Assist in providing support to all employees for all HR related queries and employee relations matters, escalating to the HR Manager as appropriate.
Assist monitoring the inhouse training and CPD to ensure employees have undertaken the required annual amounts and that we are in line with our policies and regulatory requirements.
Provide feedback to the HR Manager on employee engagement on an ongoing basis, using formal and informal methods.
Working with business stakeholders to establish recruitment needs, obtaining relevant approvals and support documentation, preparing, and updating Job Descriptions.
Ensure all internal new joiner workflows are managed in good time and in advance of an employee joining.
Assist the HR Manager in coordinating the induction of new employees and ensuring appropriate introductions are made both prior to and on joining, in support of employee engagement.
Assisting the HR Manager to ensure that the department is compliant with Regulatory, Employment and Data Protection Legislation.

Technical / Professional / Qualification Requirements:

Strong administration background.
The ability to multitask effectively and prioritise appropriately without reducing the value of the service provided.
High levels of accuracy, attention to detail and time management.
Excellent IT skills including Microsoft Office Word, Excel, and PowerPoint.
Professional integrity to work with both confidential and sensitive matters.

Person Specification / Competencies

Client:
Strong client focus, driven to deliver a quality service, spots opportunities for development of delivery and service, sets standards.

Company:

Has a commercial outlook, follows procedures, innovative approach to work, spots procedural weaknesses and identifies areas for efficiencies, proactive escalation of self-identified risk areas, demonstrable active learning, and evidence of shared learning.

People:
Collaborative, team player, strong communication skills, shares knowledge and experience.