Executive Personal Assistant - Belfast, United Kingdom - Connected Health

Connected Health

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

**Connected Health is seeking an Executive Personal Assistant for our Director of Care

Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office

Duties and Responsibilities

Diary management for the Director of Care
Booking travel / accommodation for Directors
Answering telephone calls in a timely fashion, taking clear and detailed messages
Organising and attending meetings, including booking venues, ordering refreshments and basic minutetaking, and ensuring Director of Care is prepared in advance.
Assisting in the creation of presentations and other documents, including their formatting, printing, and distribution
Assisting with formatting of reports
Reminding the Director of important meetings, deadlines and events etc.
Liaising with staff, suppliers and clients on behalf of Director of Care
Conducting research on behalf of Director of Care
Processing of expenses
PowerPoint / PDF publishing
Management of miscellaneous issues
Handling confidential matters with discretion

PERSONALITY PROFILE:

Excellent interpersonal skills
Detailorientated
Focused and responsive
Takes initiative
Excellent multitasker
The ability to work under extreme pressure and deadlines
Professional and friendly

Essential Requirements:

A minimum of one years' experience in a Personal Assistant role, or where you have supported senior stakeholders in an administrative capacity.

Educated to A-Level standard or equivalent.

Accurate and fast typing skills, alongside experience minuting meetings

Proven diary management skills

Exceptional standard of written and verbal English

IT literate with good knowledge and practice of Microsoft Office suite

Desirable criteria
Experience within a healthcare setting supporting senior management

A degree-level qualification or equivalent

OJ