Personal Assistant - South West London, United Kingdom - K&H Design

Description

K&H Design is one of the UK's leading and most respected Interior Architecture and Design Studios.


About Us

K&H Design works with highly sophisticated private clients, hoteliers and developers who share a love of design and appreciate the process required to achieve something utterly beautiful and totally personal in their home and projects in the UK and Internationally.

The design process is supported by a high level of client service and communication and the busy, hard-working design team are supported by a well-oiled internal support system.

Being an entirely client-focused interior design studio we provide original and refined design solutions for residential and commercial projects.

Meticulous attention to detail and a thorough understanding of how people live are at the heart of all of our projects.

We collaborate with craftspeople and specialists to create elegant interiors that also work hard. Good communication with our clients and suppliers underpins all of our work.

Katie Glaister founded the Interior Architectural and Interior Design practice K&H Design in 2015.

Since then, it has grown exponentially, and has benefitted from a number of awards for its excellence in a number of recent projects.

Your role would be to act as Katie's PA and the Studio Manager, supporting the efficient running of the office and a busy team of ten people.

About You

The position is for 4-5 days per week and whilst we offer some flexibility on working hours we are ideally looking for an 8 hour day.

Essential Qualities

• Excellent attention to detail;
• Solid administration skills;
• Understand the importance of confidentiality and discretion at all times;
• Reliable and trustworthy;
• The ability to prioritise, multitask and work under pressure;
• Ability to build a strong network of contacts;
• Firstclass organisational skills;
• Excellent communication skills, both written and verbal;
• Good numerical skills;
• A high degree of accuracy;
• A good knowledge of Word, Excel and InDesign;
• A flexible approach the role will mostly be normal working hours but it may be necessary to do some overtime at times of particular busyness;
• Understands the necessity to work as part of a team

PA Responsibilities - (35%)

• Put systems in place to ensure strong internal communication between the founder and the staff;
• Daily maintenance of diary events and organisation of the daytoday schedule;
• Coordination of meetings, to include the consideration of and responsibility for ensuring all necessary arrangements are made;
• Planning and coordination of travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries, whilst being ever mindful of budgets;
• Proofread all work to ensure that completed documents are delivered accurately;
• Work with founder to produce intricately detailed and beautifully set out fee proposals in InDesign.
• On a personal level you will be required toManage private arrangements with family members
• Manage private household arrangements and budgets, payment of bills, booking car for MOT, medical appointments etc
• Administration of receipts for any purchases made by the director for the company.
• Online administration of all supplier accounts.

Social Media, Marketing and New Business - (30%)

• Writing copy, selecting images and planning Instagram posts and reels.

Writing copy for quarterly newsletters, about K&H Design and No Straight Lines.
Inputting and updating data on our CRM.
As ever working in a joined up way with the design team to encourage them to contribute.


Studio Manager Responsibilities - (35%)

• Studio administration;
• HR;
• Responsible for all office subscriptions;
• Online administration of all supplier accounts including Amazon, BT, software licences, travel, office purchases etc;
• Strong communication and relationship building with the designers and the finance manager;
• The design team are your work family, we would look to you to drive the team spirit and to make sure that IT, printing, deliveries all work perfectly to take any unnecessary pressure away from them.
• Managing office costs and budget reporting in to founder and finance manager;
• Stationery supplies and building strong supplier relations;
• Overseeing the team staff entertainment budget and organising team social events, especially the Christmas party;
• Manage the staff birthday diary;
• Making travel arrangements for staff if travelling on business;
• Ownership of an office move as and when this may happen;
• Managing software licences and computer equipment;
• Managing insurance contracts;
• Working knowledge of the project management software 'Monday' is welcome;
• Experience using Hubdoc is welcome, too;
• Maintaining comprehensive password spreadsheet;
• Owning and keeping the studio 'Bible' up to date;
• Uploading new business contacts to our CRM system Capsule when instructed.

HR

• We outsource the bulk of the H