Administrative Co-ordinator - Cardiff, United Kingdom - Cardiff University

Cardiff University
Cardiff University
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Cardiff, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Advert

Administrative Co-ordinator

Division of Infection and Immunity

School of Medicine

College of Biomedical and Life Sciences


We are seeking an experienced Administrative Co-ordinator to provide comprehensive administrative support to a group of research teams in the Division of Infection and Immunity.


  • The Administrative Coordinator will support the Division Manager with the effective management of the Division's research projects, including the financial, regulatory and other management aspects of projects, as well as the core funding allocation from the School. This requires regular interaction with a range of professional service groups across the university, as well as with external grant funding bodies.
  • Cardiff University offers many excellent benefits, including 45 days annual leave (incl bank holidays), local pension scheme, a cycle to work scheme and other travel initiatives, annual increments within the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
  • This is a fulltime permanent position, of 35 hours per week and available immediately

Salary:

£28,762 - £33,314 per annum (Grade 5). Appointments to roles at Cardiff University are usually made at bottom of scale unless in exceptional circumstances.-
Date advert posted: Monday, 13 March 2023

Closing date:
Friday, 31 March 2023

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Purpose
Responsible to the Division Manager for the effective overall management of grants/projects in one of the Division's research themes. To participate in the maintenance of sound divisional finances, including the core allocation from the School.

To support individual researchers (PIs) to manage their external grant funding and other running costs, by providing them with advice, guidance and support across a range of functional areas, including grant/university financial regulations, and HR issues relevant to research teams.

The postholder may, from time to time, lead other activities in the Division that have theme-wide and/or Division-wide relevance.
Duties and Responsibilities
Key Duties- To provide professional advice and guidance, to both internal and external colleagues, on a wide range of processes and procedures relevant to the effective management of individual grants/projects in one of the Division's research themes, using judgement and creativity to recommend the most appropriate course of action and to ensure that complex and conceptual issues are explained and understood;

  • To supervise specific members of the divisional support team to accomplish their objectives, and to develop and deliver training for them to fulfil their roles, as required;
  • To investigate, analyse, and resolve specific financial, regulatory or management issues within one or more individual grants/projects, by recommending solutions that are supported by appropriate evidence;
  • To ensure that all aspects of the Division's support service function are available to, and delivered to, both individual researchers and the Division as a whole, as required, by proactively responding to colleagues' requirements;
  • To ensure that the Division's established processes and procedures are applied and, where necessary, collaborate with colleagues to make recommendations for improvements to systems;
  • To establish and sustain effective working relationships (a) with researchers/PIs in the theme; (b) with key contacts across the University's College/School/Directorate structure, as well as (c) with external bodies (e.g. grant funders, other universities, etc.), as required by the role;
  • To participate, as required, in working groups involving colleagues from across the University to achieve organisational objectives that have Division, School, or Collegewide impact; and
  • To deputise for the Division Manager as may, from time to time, be required.

Person Specification

Essential Criteria
Qualifications and Education

  • 1. Degree/NVQ 4 or equivalent Professional membership/experience
  • Knowledge, Skills and Experience
  • 2. Substantial experience of working at a supervisory level within a research grant/project environment;
  • 3. Able to demonstrate a breadth of relevant knowledge, acquired within a research grant/project envi
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