Fleet & Rental Administrator - Birmingham, United Kingdom - Eurohire Vehicle Rentals Ltd

Eurohire Vehicle Rentals Ltd

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Specification

Role Title
Rental Desk & Fleet Administrator

Reporting to
Depot Manager / Fleet Supervisor

IN-Direct Reports
Workshop

Role Overview
Manage the day-to-day administration for both the rental desk and fleet compliance. Ensuring all fleet maintenance is progressed and recorded, with a commitment to customer service and attention to detail

Specific Roles and Responsibilities

Detailed below are the post holder's day to day core roles and responsibilities, please also see special conditions:

Fleet Compliance:

Coordinating all necessary vehicle maintenance and administration of the fleet
Booking vehicles for MOTs, PMIs, LOLERs, Tacho checks and taxation
Liaise with authorised suppliers to book in vehicles for workshop attention
Liaising with hiring companies to ensure planned maintenance is followed up
Arrange service level agreements on long term hires
Assist with daily workshop planning
Assist with breakdowns, liaising between service agents and hiring company for progress
Assist in ordering parts for vehicle repairs and maintenance
Accurately entering data on maintenance system
Arrange for damage vehicles to be taken for repair
Place rental bookings to cover vehicles off the road

Rental Desk:

Assisting with customer rental enquiries
Managing inbound calls
Coordinating rental bookings with maintenance planning

Administration:

Ensure all weekly service sheets are received
Forwarding PMI records to hiring Co. for operator licence compliance
Processing purchase invoices for Purchase Ledger entry
Identifying rechargeable items for billing
Sending estimates for repairs, as rehearsed with Rental manager
Audit vehicle records to ensure compliance
Highlight warranty issues to minimise fleet costs

Experience

Commercial vehicle background an advantage]
Minimum 2yrs fleet service experience
Attention to detail
Well organised
Motivated individual
Team Player
Good communicator

Health & Safety:

Control movement of visitors when onsite
Take responsibility for own health and safety as well as the safety of others through your own actions
Conduct all tasks in a considered and careful way with due regard to Health & Safety

Miscellaneous:

Always represent the company in a professional manner at all times
To attend work regularly as per contract terms
Be on site and available to start work at the agreed start time
Comply with all Eurohire policies and procedures as detailed within the company handbook

Special Conditions
The post holder must hold and maintain a UK driving licence - Licence checks will be performed annually

In addition to the responsibilities listed above, all employees must be flexible in their approach and undertake other duties that are considered reasonable as directed to achieve the objectives of the company.

All employees must ensure that they carry out their role with due attention to all relevant laws and legislation

Salary:
£21,844.00-£22,000.00 per year

Benefits: