Business Administration Apprentice - Grimsby, United Kingdom - Ormiston South Parade Academy

Ormiston South Parade Academy
Ormiston South Parade Academy
Verified Company
Grimsby, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Job Reference #

  • EDV/2023/OSPA/3136
  • Location
  • Grimsby, Lincolnshire, DN31 1TU
  • Contract Type
  • Fixed Term
  • Contract Term
  • Full-Time
  • Salary
- £5.23 Hourly

  • Closing Date
  • Midnight, 1st Jan 202
  • Start Date
  • TBC


  • Positions Available

  • Interview Date(s) 05/01/2024

About this Role:


Post:
Business Administration Apprentice**
Location: Ormiston South Parade Academy based

Salary:
In accordance with national apprenticeship wage

Status:
Fixed term for 18 months

Contract Academy

Hours: 37 hours per week Term Time + 5 days

Responsible to:
Academy Business Manager

Responsible for

  • Overall purpose of the post is to develop clerical & administrative skills to support the Academy's administrative and office function. The post holder will be responsible for administrative and reprographics duties, including reception duties promoting a welcoming environment; promoting and supporting effective communication with school and parents, promoting and supporting effective daytoday organisation within the Academy.
  • To be part of a team providing administrative and clerical support as effectively as possible, ensuring that communications and reports are made in a timely manner that meet the needs and expectations of all stakeholders including compliance with relevant OAT Head Office policies and processes as needed.

Main duties and responsibilities

Administration

  • Undertake responsibilities, duties and work in relation to:
  • Word processing
  • Presentation materials
  • Spreadsheets and databases
  • Reprographics
  • Maintain filing systems both electronic and paper.
  • To distribute incoming and outgoing post and internal communication.
  • Assist with whole academy mailings.
  • Reception duties including greeting visitors, coordinating the visitor signin system, handling parental, pupil, staff and visitor queries, answering the telephone and receiving deliveries.
  • Ensure the office area is always tidy, clean, safe and attractive.
  • Administration support with organising events, trips and visits.
  • To implement fully and positively the Academy's policy on office procedure.
  • Checking deliveries and ensuring the relevant paperwork is accurate.
  • Monitoring stationery stocks.
  • Being aware of emergency, security and safeguarding procedures in accordance with Academy policies.
  • Use of SIMS (School Information Management System) pupil database and various ICT packages and the operation of office devices and equipment.
  • To carry out reasonable tasks from time to time as directed by your Line Manager.

Systems, Policies and Procedures

  • Knowledge of and adherence to school administrative systems, policies and procedures.

Building Professional Relationships

  • Communicates with other school staff and teachers, senior leadership team, pupils, parents / carers, suppliers, visitors.
  • Exchanges information with Line Manager, Principal and other staff.

Record Keeping and Information Management

  • Maintain and update accurate and detailed records and systems.
  • Filing and archiving.

Problem Solving and Decision-Making

  • Makes decisions about own administrative work. Decisionmaking is short term; more complex decisions are referred to senior staff.

Knowledge, Skills and Experience

  • IT and keyboard skills

Physical Demands and Working Conditions

  • Normal physical effort with a mixture of sitting, walking and carrying minor loads.
  • Work normally carried out in an office environment

General Responsibilities

  • Be aware of promote and comply with policies and procedures relating to safeguarding, child protection, health, safety, security, confidentiality and data protection, reporting all concerns to an appropriate person.
  • Be aware of, and support, differences and ensure equal opportunities for all.
  • Maintain confidentiality of information acquired in the course of undertaking duties.
  • Ensure that work is completed in compliance with relevant legislation and procedures relating to this role.
  • Ensure GDPR principles are embedded in normal working practices.
  • Post holders may be required to work flexibly in order to meet the business needs. All staff are required to partake in performance management and training activities.
  • Comply with Ormiston Maritime Academy staff dress code.
  • The above list is not exclusive or exhaustive, and the school may require the post holder to undertake duties commensurate with the level of the role.
  • As part of your wider duties and responsibilities, you are required to promote and actively support the Academy's responsibilities towards safeguarding.
  • The Trust expect that employees deal with people politely and tactfully, communicating with colleagues both formally and informally, modelling the Academy's Code of Conduct and the equality policy objectives.

Safeguarding

  • Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and
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