Crown Court Records Review Officer - London, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary 1
- £27,000

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - London

City/Town - London

Building/Site - 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ

Grade - AO

Organisation Grade for MoJ - AO

Post Type - Permanent

Working Pattern - Full Time, Flexible Working

Role Type - Administration / Corporate Support, Knowledge & Information Management, Library

Job description 1

Job Profile:
Crown Court Records Review Officer

Role Type:
Records and Information Management

Grade:
AO

Post Type:
Permanent

Working Pattern:
Full Time/Part Time/Part Time/Job Share/Flexible Working/Other

Location:
The post is based in 102 Petty France, London.

You will be required to attend the office according to Government guidelines and business needs.

Clearance level:
Security Check (SC)

Line Management:
The vacancy does not have line management responsibility.

About the Department:

Ministry Of Justice (MOJ) is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion.

Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

What we do:

We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public.

We are also responsible for the following parts of the justice system:

Courts
Prisons
Probation services
Attendance centers

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime.

We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

Background:

This post sits in Records Management Service Team (RMS) which is part of the Security and Information Group.

The team are responsible for digital and paper records in compliance with the provisions of the Secretary of State's Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000.

All MOJ records retained by business areas and courts must be reviewed by the time they are 20 years old to determine whether they should be permanently preserved at The National Archives (TNA), forming part of our national historical record or whether they should be destroyed.

The Team's vision is to enable collaboration and support MoJ in making the right knowledge and information available at the right time to the right people in the right way and at the right cost.

Once fully trained you will work as part of the RMS team, to support the disposition of all MOJ's historical records.

You will be responsible for making decisions, ensuring your work is carried out securely, confidentially, and accurately always.

You will be expected to contribute towards the continuous improvement of the Team and will be required to engage, collaborate, and influence decisions to the get the job done.

Role Purpose

Review work includes complying with TNA's Operational Selection Policies and researching which records merit selection for permanent preservation and transfer to TNA.

Folders chosen for transfer are reviewed in detail to ensure that sensitive information is closed in accordance with the provisions of the FOIA (Freedom of Information Act) and DPA (Data Protection Act).

Some documents may include distressing information or photographs and the successful applicant will need to be able to view these in a professional manner and perform the duties necessary to process that data appropriately.

All MoJ's electronic records are to be kept in the electronic document and corporate memory system known as Just Store and SharePoint.

The digital arm of our Records Management Team is responsible for its integrity and security through adherence to record management standards and procedures.

You will be responsible for maintaining and updating Just Store/SharePoint records with disposition decisions made.

Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:

To carry out the selection process of MOJ paper and digital crown court records for permanent preservation and transfer to TNA in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools.
To provide detailed reasoning for the decision reached on the required disposal action.
To carry out sensitivity reviews on selected records to ensure sensitive data is closed in accordance with Freedom of Information and Data Protection legislation.
To process and prepare paper and digital records selected for permanent preservation in compliance with TNA regulations and guidance.
To update and maintain all necessary spreadsheets and record logs in connec