Team Secretary/administrator - Taunton, United Kingdom - Jackson-Stops

Jackson-Stops
Jackson-Stops
Verified Company
Taunton, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Overview:
We are seeking a highly organized and detail-oriented individual to join our team as a Team Secretary/Administrator.

You will play a crucial role in providing secretarial support to the team to ensure the smooth operation of the Taunton office.

This is a part-time, permanent position.


Job Description:


  • Attending office meetings when necessary to discuss properties
  • Preparing marketing material for market appraisal appointments.
  • Typing up of marketing reports including expenditure schedules and contracts as necessary for vendors.
  • Collating all documentation and preparing new files for properties coming to the market.
  • Ordering of photographs/video films/floorplans/EPCs and brochures and being the main contact in all areas of producing the marketing material.
  • Creating window cards/price lists and making sure the front office filing cabinet is kept updated with brochures/correct prices.
  • Greeting clients and answering telephone calls/enquiries from vendors/applicants/solicitors/advertising agencies etc, booking appraisals, viewing appointments, surveys, mortgage valuations as well as liaising with advertising and media companies.
  • Updating diary system and activity feed / loading relevant information onto system in readiness for marketing.
  • Maintaining office supplies and ordering as necessary.
  • Collating ID documentation/proof of funds and undertaking online antimoney laundering checks for vendors and purchasers and when required preparing offer letters, memorandums of sale and invoices when necessary.
  • Producing Reports for maildrops/flyers and newsletters.

-Assisting in aspects of IT relevant to the smooth running of the JS Taunton Office.

  • Duties will of course vary day to day and you must be flexible in your approach to work, supporting where possible with tasks associated with the sale / purchase of the property.
  • Filing of current property files to be kept up to date.

Requirements:


  • Proven experience in an administrative role
  • Proficient in using Microfsoft Office (Word, Outlook, Excel etc.)
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Strong written and verbal communication skills
  • Ability to type accurately at a reasonable speed
  • Professional phone etiquette

Job Types:
Part-time, Permanent


Pay:
£13.00-£15.00 per hour


Expected hours:
No less than 15 per week


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person

Application deadline: 14/05/2024


Reference ID:
(BWB/pjd) April 2024

Expected start date: 06/05/2024
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