Executive Support Assistant - Belfast, United Kingdom - Aflac Northern Ireland

Aflac Northern Ireland

Verified Company

Belfast, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The role

Executive Assistant, Administrative co-ordinator, captain of multitasking-you can call yourself whatever feels right because at Aflac Northern Ireland we're different like that For those that haven't already heard at Aflac we help people cover medical expenses beyond their standard health insurance, and when they come to us, they really need us.

So, in Belfast, our team are building great technology to support these customers in their time of need.

At Aflac Northern Ireland we've grown significantly since our launch in October 2019.

We're looking to continue to build out our highly talented team to include an executive support assistant to perform a variety of administrative tasks and help support Aflac NI's Senior Leadership Team.

The SLT at Aflac Northern Ireland are charged with executing the vision, strategy and governance of the organisation, as we mature as a 150-person tech and cybersecurity company based in Belfast.

Reporting to the Managing Director, the role will need someone who enjoys working on multiple activities simultaneously, who loves working with people, and who values seeing how their contribution drives the overall success of the company.

To be successful in this role, you should:

Be super organized....
Be Tech-Savvy....
Be cool, calm, and collected....
Be an ambassador....
Be trustworthy....
Be an excellent communicator....
Be an adept anticipator....
Be an onyourfeet thinker
Be able to multitask and prioritise
Build strong working relationships with those around you

Ultimately, your role will help to make Aflac NI a more efficient and successful organisation by providing personalized and timely support to the senior leadership team.

This is hugely important role and brings a diverse range of activities where no two days are the same.

You will have the opportunity to support a great team who are bringing strategic transformation to one of the biggest Fortune 500 companies in the United States.

What you'll be doing

Manage scheduling for the Managing Director
Draft, review and send communications on behalf of the Senior Leadership Team
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, where appropriate
Assist where appropriate with companywide or team specific events including but not limited to executive visits and offsites
Communicate messages and information to the Managing Director
Coordinate travel arrangements
Maintain various records and documents for meetings, key deadlines

What you should have
Don't worry if you don't have it all, it's your intellect and attitude that we're really after

_Essential_

Proven track record in Business Support, Executive Admin, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and executive administration work
Excellent written and verbal communication skills with the ability to tailor communication
Commercial experience producing high quality materials used to convey concepts, strategy, and execution plans
Demonstrated ability to work independently focusing on priorities, and managing a high volume of tasks
Excellent interpersonal skills
Strong organisational skills and attention to detail
Practical experience with MS Office 365, Confluence, SharePoint, or similar documentation & presentation tools
Professional qualifications or thirdlevel education, preferably in a businessrelated discipline. Comparable commercial experience may also be considered

_Desirable_
Experience of working with a Technology company with a U.S. presence

Experience of project management, driving projects and activities to completion

So that's us. Thanks for taking the time to read this far (pretty impressive in the era of the 280-character tweet).

We look forward to hearing from you if you fancy joining a tech innovation company with the agility of a start-up and the stability of a Fortune 500 U.S.

company.

**Aflac Northern Ireland is an equal opportunities employer