Office Assistant - London, United Kingdom - Kennedy London

Description

Office Assistant responsibilities includes supporting project teams with all travel related bookings, diary management of the management team, supporting the Finance Manager with employee expense reclaims and ensuring the day to day running of the office is seamless.

To be successful in this role, you should have experience in a similar role and be used to working in a fast paced creative environment.

• Project Travel supporting the project teams with all travel related bookings such as flights, hotels and transfers. Liaising directly with suppliers and ensuring Purchase Orders are raised in ApprovalMax for any such bookings.
• Diary Management to maintain dairies for the management team, ensuring meeting documents are circulated within a timely manner.
• Minute taking of key weekly team meetings.
• Maintain team meeting calendar and ensure relevant meeting rooms are booked.
• Employee expenses to support the finance manager with the approval of all employee expenses, ensuring all employees and freelancers report their expenses within a timely manner.
• Office management to ensure the day to day running of the office is seamless by way of ensuring group areas are kept tidy and the office is always in a presentable manner to our clients.
• Responsible for stationery orders, office equipment ordering, weekly office grocery order.
• Maintain and monitor storage inventory, ensuring items are checked in and out.
• Liaise with external cleaners and maintenance companies.
• Any ad hoc tasks requested by Management.

• Company pension
• Private medical insurance

• Monday to Friday

• Yearly bonus

• A-Level or equivalent (preferred)