Medical Affairs and Market Access Coordinator - Uxbridge, United Kingdom - Daiichi-Sankyo Europe

Description

Passion for Innovation


Compassion for Patients:

Daiichi Sankyo and its 16,000 employees in more than 20 countries are dedicated to the creation and supply of innovative pharmaceutical products.

In Europe, we focus on two areas:

In the cardiovascular space, our strong portfolio of medicines reflects our long-standing commitment and shows that we care for every heartbeat; in oncology our goal is to become a global pharma innovator until 2025 by providing novel therapies to patients across the world.

Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries.


Hours:
Hybrid - Head office and home based.


Purpose:

To provide hands on support to the UK Oncology Medical and Market Access Directors and the wider Medical and Market Access departments to enable the smooth running of operations: To identify and champion improvements in systems and processes.

To ensure compliant approval of all medical and market access materials and initiatives.

To work closely with the medical information/PV oncology lead to deliver a seamless service for medical information and drug safety.

Accountabilities / Measures:


1. Administrative Support

• Provide proactive, responsive and high quality administrative support to the Medical and Market Access Teams to include managing the arrangement of meetings.
• Liaises with Health Care Professionals and Other Relevant Decision Makers (ORDM) to ensure the smooth running of processes and payments in line with contracts.
• Acts as the communication channel for the consolidation of feedback from the Medical and Market Access teams regarding the roll out of new and updated systems and processes.
• Identifies areas for improvement across the business, and actively champions the solutions.
• Provides General admin support and cover for the Oncology Business Unit partnering with Commercial Administrator

2. Jointly responsible and accountable for Project Management Office (PMO) with HR Advisor (PMO) Medical Administrator (PMO) Marketing Administrator (PMO), Commercial Excellence & Office Admin roles.

• First point of contact for administering Project Approval Forms (PAF), supplier contracts and all other relevant procurement documents
• Responsible for reviewing PAFs, supplier contracts and all other documents before forwarding them for approval
• Constructively challenge noncompliance of company's procurement policies and processes
• Provide cover for raising purchase orders when other individuals in PMO are away
• Responsible for managing and storing all supplier contracts in one place
• Proactively participate in projects that are managed by PMO
• Proactively monitor progress of projects as required
• Responsible for establishing (and maintaining) consistency, efficiencies and management of costs
• Provide ad hoc support required in PMO function

3. Grants and Donations, Support and Collaborative projects

• Working in conjunction with the compliance team, responsible for managing the Grants and Donations Mailbox and ensuring responses are sent in a timely and accurate manner.
• Responsible for updating the Grants and Donations spreadsheet.
• Work with the MSL team to facilitate any support for HCPs (eg congress attendance)
• Ensuring all key internal and external communications and documents are filed effectively and are easily accessible.

4. Operational Plan Delivery

• Tracks the job bag process to ensure "real time" tracking and timely approval of all materials/programmes.
• Responsible for input and support with the Veeva process including referencing for all medical and market access job bags.
• Ensure compliant HCP / ORDM contracts for all 3rd party activity and Transfer of Value records.
• With the Commercial Administrator, manages the process whereby promotional materials are distributed to the field force, & liaises with external suppliers to deliver this. Monitors inventory, updates the team & flags issues up the line. Responsible for managing the process of "materials recall" where required in line with direction provided by Medical Services.
• Manages the Sharepoint Drive & ensures that process is fit for purpose at all times.
• Support the Commercial Assistant with general administrative responsibilities across the Business.

5. Support delivery of an effective, high quality and robustly compliant medical information service to external and internal customers

• Support the copy review system for medical information materials to ensure scientific and medical accuracy and compliance with the ABPI Code of Practice.

Technical/Professional Knowledge:


Essential

• Excellent personal organisation and multitasking skills, in particular the ability to manage and fulfil the requirements of a Director, Senior Managers and their teams.
• Strong communication and influencing skills.
• Highly competent user of Microsoft Office software products specifically Excel & Power Point.
• Ability to manag