Administration Officer Scale 4 - Lisburn, United Kingdom - Platinum Recruitment NI Ltd

Platinum Recruitment NI Ltd
Platinum Recruitment NI Ltd
Verified Company
Lisburn, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Title :
Administration Officer Scale 4

Location :
Lisburn

Duration : 6 Months

Rate : 11.81 p/h

Hours : 17 Hpw (13:30pm - 17:00pm)

KEY PURPOSE OF THE JOB:

As a member of the Community Development & Resources Team the postholder will be required to:

  • Provide and develop a high quality administrative service across the Community Support and Facilities & Resources teams.
  • Ensure the efficient and effective day to day operations of the administrative office and support the work of staff across the team.
  • Contribute to the development of processes and systems to ensure continuous service improvement.

KEY DUTIES AND RESPONSIBILITIES:


  • Provide a comprehensive administrative service to support staff of the relevant service areas (see below) and provide interchangeability at administrator level, in all designated areas.
  • Provide a high quality customer service to support user groups, community / voluntary groups and other beneficiaries to access the various elements of the service in line with Council policies and processes.
  • Responsible for maintaining documents and records management system for the service.
  • Responsible for the efficient operation of computerised booking systems to include cash handling, receipting, generating weekly income reports and end of month invoicing and organising cash collections.
  • Responsible for ensuring Information Systems e.g. grant administration, purchase order records, website and government funding database are operating to maximum efficiency and effectiveness and ensuring integrity and accuracy of the data held on systems.
  • Administration of invoices to include raising purchase orders, coding and payment in accordance with agreed timescales and procedures.
  • As directed, assist with the preparation of Monthly / Year End Reports and assist in preparing reports and statistical returns to relevant Departments, external bodies and Committees.
  • Promote equality of opportunity and access in service delivery and in employment of staff through the mainstreaming of equality within the company.

The services within the unit are:

  • Community Development
  • Community Events
  • Good Relations
  • Directly managed community centres
  • Satellite Community Centres
  • Community grant aid & resource provision
  • Community Transport
  • Advice Services
It is
essential that applicants have a minimum of:

QUALIFICATIONS

  • Five GCSE passes at grade A-C, NVQ level 2 or equivalent.

EXPERIENCE

  • Two years' relevant experience in both of the following areas of responsibility;
  • Administration
  • Operating and maintaining a computerised Information System


Where applicants do not hold the qualifications as outlined in
1.1, they must demonstrate a minimum of
five years' experience as outlined in
1.2.


Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice.

Platinum Recruitment NI Ltd adheres to all current employment legislation.


Job Type:
Part-time

Part-time hours: 17 per week


Salary:
£11.81 per hour


Schedule:

  • Monday to Friday

Education:


  • GCSE or equivalent (required)

Experience:


  • Administration
: 2 years (required)

  • Operating and maintaining a computerised
Information System: 1 year (required)


Work Location:
In person
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