Executive Assistant to CEO - Peterborough, United Kingdom - Little Miracles Charitable Incorporated Organisation

Little Miracles Charitable Incorporated Organisation
Little Miracles Charitable Incorporated Organisation
Verified Company
Peterborough, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

This is an exciting role at Little Miracles, based at our head office in Peterborough, built by DIY SOS and Children in Need in 2013.

The role will be reporting directly to the CEO and the purpose is to provide support to the senior management team with organisation, scheduling, correspondence, human resources and meetings.

You will take ownership of the office organisation, project management, deadline compliance and important documents and files. You will be working very closely with the Strategic Management Team and will also hold budgetary responsibility.

This is a very important time for the organisation as we grow in order to meet our aims of all families that have a child with an additional need, disability or life limiting condition being able to access the support they need, when they need it.


Key Responsibilities:
Working at a senior level your role will include, but not be limited to the following tasks:

  • To provide support to the Strategic Management Team in delivering Little Miracles overall objectives
  • Providing administrative services including diary management, organising, and scheduling meetings, and maintaining office correspondence including traditional post, electronic communications and social media to support the strategic management team in the leadership of the organisation
  • Researching and preparing agendas for meetings as well as taking minutes during meetings
  • To follow up on action points from meetings on behalf of the CEO
  • Liaising with supporters
  • Organising media appearances and events
  • Manage projects and followup with team members where required
  • Maintain a strong working relationship between staff, departments and branches
  • Support the HR function of the organisation including the induction process
  • Prepare and deliver internal and external documents and reports including coordinating departmental reports

Essential qualifications and experience

  • Advanced administrative skills with an ability to become familiar with charity specific programs and software
  • Excellent organisational skills including problem solving and multitasking are essential for this role in order to hit agreed deadlines
  • Experience in collaboration and delegation of duties
  • Exceptional interpersonal skills
  • Familiarity with online calendar systems
  • Experience working proactively and using your discretion and confidentiality within sensitive situations

Desirable qualifications and experience

  • Experience working as either an executive assistant or within a similar role
  • An understanding of disabilities, additional needs or life limiting conditions
  • Experience producing minutes of meetings and drafting/editing documents
  • Experience managing budgets
  • Experience working on CRM systems (we use Airtable)
  • A wider understanding of the charitable sector
  • Experience of project management

Job Types:
Part-time, Permanent


Salary:
£10.00-£12.50 per hour


Benefits:


  • Casual dress
  • Childcare
  • Company events
  • Company pension
  • Flexitime
  • Free parking
  • Onsite parking
  • Wellness programme
  • Work from home

Supplemental pay types:

  • Bonus scheme

Application question(s):

  • Why do you want to work with Little Miracles?

Work Location:
Hybrid remote in PETERBOROUGH
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