Campaign Administrator - London, United Kingdom - Environmental Investigation Agency (EIA)

Description

About EIA UK

We investigate and campaign against environmental crime and abuse.

Our undercover investigations expose transnational wildlife crime, with a focus on elephants,
pangolins and tigers, and forest crimes such as illegal logging and deforestation for cash
crops like palm oil. We work to safeguard global marine ecosystems by addressing the threats
posed by plastic pollution, bycatch and commercial exploitation of whales, dolphins and
porpoises.

Our climate programme seeks to keep global warming below 1.5°C through rapid, sustained
reductions of emissions of all major greenhouse gases. This will be achieved by developing,
implementing and enforcing ambitious regional, global and sectoral obligations to reduce
emissions of ozone depleting substances, F-gases, methane, nitrous oxide and carbon dioxide. We
advocate strong governance frameworks that ensure corporate accountability, sustainable
financing for developing countries and a just transition for all.

About the role

The Climate Campaign Administrator is a full-time role which will provide support to EIA's
Climate Programme to ensure effective implementation of the climate campaign strategies.


Responsibilities:

This position will be responsible for supporting all of the varied administrative, financial
management and project management needs for implementation of the Climate campaign.
Responsibilities will include, but are not limited to, the following:


Financial Management:

Maintain up to date tracking of budgets of team expenditure in coordination with the
finance team;
Ensure expenditure is allowable under the campaign grant agreements and related contracts
including consultants, in coordination with budget holders;
Respond to internal finance queries;
Support quarterly budget forecasting and prepare monthly or quarterly budget updates as
required;
Draft internal budgets and reports as required;
Support the team in day-to-day financial transactions, such as payment of consultants,
partners and travel expenses.


Campaign and Grant Management:

Assist in donor reporting, including liaising with project partners and drafting financial
and narrative reports;
Assist with the preparation and management of contracts for NGO sub-grants and consultants,
including compliance with reporting;
Monitor progress of partners against contract / sub-grant agreements;
Assist with campaign planning, including maintaining up to date campaign trackers and
setting up quarterly planning of campaign activities;


Admin Support:

Provide logístical support as needed for organising workshops, roundtables, webinars, and
field visits;
Prepare and maintain contacts and mailing lists;
Arrange design, translation and printing of campaign materials;
Organise and participate in weekly and monthly team meetings and quarterly planning
meetings.


Information Management:

Collect, analyse and manage data and information for assessing campaign progress in line
with the campaign strategy and monitoring and evaluation plan;
Maintain comprehensive and organised records of campaign activities, financial information,
external contacts and historic archives;
Ensure campaign materials are organised and accessible through EIA's information management
systems.


Research and advocacy support:

Conduct campaign research as required;
Monitor illegal HFC and ODS seizures and add to the EIA seizure database;
Support campaigns-related communications as required, including provision of content for
the EIA Climate twitter account;
Assist in the production of external reports and campaign materials.


Strategic planning:

Contribute to the development of annual campaign strategies and budgets

Maintain systems for monitoring and evaluation and contribute to the development of M&E
frameworks for campaign strategies

Required skills

Experienced user of Microsoft Office, especially Excel, and collaborative working tools
(e.g. SharePoint, Teams)

Ability to track complex budgets and prepare accurate and clearly presented finance updates

Good English oral and written communication skills, including knowledge and experience of
key social media platforms

Ability to clearly articulate financial concepts and prepare high-level financial summaries
- financial management is a priority responsibility within the role

Proven administrative competencies, including developing and maintaining efficient admin
systems

Strong organisational skills and efficient time management, ability to manage multiple
tasks and priorities

Ability to work well within a diverse team

Legal right to work in the UK

Desirable experience

Project management experience or qualification

Experience in financial and grant management

Understanding of donor reporting and compliance, in particular consultancy and sub-grant
management

Experience with organising workshops, seminars and roundtables (both online - e.g webinars
- and in person)

Experience working in an international environment, or with partne