Programmes Officer - Aylesbury, United Kingdom - Heart of Bucks

Description

Heart of Bucks is a growing Community Foundation, providing a broad range of funding to charities and not for profit organisations across Bucks.

We are looking for a Programmes Officer to join our team to help us make sure that generously donated funds get right to the heart of our community, where they are most needed and can do the maximum amount of good.

We are happy to offer a hybrid working pattern, with some time in the office and some home working each week, with more time in the office whilst you are learning the role.

Job title Programmes Officer

Purpose Delivery of HOB funding programmes and related VCSE engagement.


Reports to Programmes Manager


Salary Range £24,000 to £29,246 per annum FTE 37.5 hours p/w


Job hours/days Up to 37.5 hours p/w Mon-Fri.


Location Hybrid home/office working with office base in Weston Turville, Aylesbury, Buckinghamshire. Some travel around Buckinghamshire. Some lone working.

Closing date 12th May 2024


Main Duties

• Responsible for delivery of assigned funding programmes
• Accurate and complete recording of all funding data using Salesforce CRM
• Advice and support to applicants and potential applicants, including occasional outreach visits.
• Reporting on activity as required

Specific Responsibilities:


Grant and loan programme management:

• Grants and loan programme management including:
• be the team "expert" on your programmes

- pre-launch development of programme and systems

• Salesforce/CRM recording and programme related development

- due diligence and eligibility assessment and enquiries
- facilitating Grants Panel meetings and other decision-making mechanisms
- communication with groups and preparation for payment.

• End of grant monitoring assessment and reporting
• Work as a team to ensure that group mail boxes and telephones are monitored throughout working hours (9am5pm Mon,Fri)
• Work with the Finance Team to ensure that the grant and loans programmes are delivered within the available budget.

Community Engagement/Outreach

• Undertake VCSE engagement/ outreach work to extend and maximise impact of our grant making, including online and inperson funding advice, new programme promotion, occasional site visits to grantees and potential grantees and other meetings with groups
• Undertake grantee user testing as required

Communications, Marketing and Events

• Identify appropriate case studies and news stories
• Provide content for website and social media promotion of programmes
• Contribute to the smooth delivery of HoB events

Record keeping and reporting

• Use of our Salesforce database to ensure records are accurate, up to date and GDPR compliant
• Provide activity and other reports on your area of work as required

General

• Develop a good working knowledge and understanding of the local VCSE sector
• Develop a good working knowledge of external funding and other information and advice sources
• Ensure compliance with all HoB policies and relevant external legislation (eg GDPR)
• Other reasonable duties as required.

Person specification

To be tested by

Qualifications
4 GCSEs at grades 9 to 4 (A* to C),level 2 NVQs or
X A,I (Test if the equivalent desirable quals are not present)


Knowledge and Experience
Financially literate
X A,I,T
Previous experience in a similar role
X A,I
Knowledge of GDPR and the need for confidentiality and discretion with sensitive information
X A,I
Salesforce (or similar CRM system)
X A,I
Not for profit sector governance
X A,I
Not for profit sector funding
X A,I
Not for profit sector in Buckinghamshire
X A,I

Skills
Excellent IT skills, particularly MS Office
X A,I,T
Tactful, clear communication skills, including a good
X A,I,T
command of written English
Excellent interpersonal skills, able to work with a variety
X A,I,T
of internal and external stakeholders
Excellent organisational and administrative skills, able to manage multiple priorities and meet deadlines
X A,I,T

Personal attributes
Self-motivated, flexible and responds positively to opportunities
X A,I
Able to work collaboratively
X A,I
Ability and willingness to identify when to seek support and when to use initiative
X A,I
Able to identify and articulate own development needs.
X A,I
Comfortable with and able to undertake lone working
X A,I

Other
Access to independent travel
X A,I
Ability to occasionally work out of hours (time off in lieu)
X A

Responsibility Level
Moderate/high levels of supervision and management input required.

More complex administrative tasks and processes, often in specialist areas, with some experience typically needed.

No people management responsibilities or strategic contribution required.
No budgetary control, but an understanding of finances, or detailed processes often required. Intermittent decision-making of low financial impact.
Regular use of s