Administrative Assistant - Durham, United Kingdom - Durham University

Durham University
Durham University
Verified Company
Durham, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Administrative Assistant

(

Job Number:




)
Durham Centre for Academic Development

Grade 2:

  • £20,863
  • £21,134 per annum
Fixed Term - Full Time


Contract Duration: 13 Weeks


Contracted Hours per Week: 35


Working Arrangements:

N/A


Closing Date: 07-Jun-2023, 5:59:00 PM


Disclosure and Barring Service Requirement:
Not Applicable.


The University:


At Durham University, we are proud of our people, because they are at the heart of our globally outstanding institution, which is a key part of our local community.

We inspire our people to do extraordinary things and we invite you to join our fantastic team.

Across the University, we have a huge variety of roles and responsibilities, which together make us one large and successful community.

Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.


The Role and Department:

Each year Durham Centre for Academic Development (DCAD) delivers 20, 10 and 6-week Pre-sessional programmes.

These programmes are primarily for incoming international students who hold an offer for a Durham University degree and have narrowly missed their language condition for their main programme.


The Administrative Assistant - Student Success will support the wider pre-sessional team to ensure the smooth running of the programmes.

They will contribute to the provision of a professional, efficient administrative service, supporting a wide range of teaching, learning and assessment activities.


Their main responsibility will be providing a consistent and reliable point of on-site support for the programmes, resolving straightforward problems and issues and acting as a primary point of contact for students and staff on pre-sessional courses around the campus.

For students, this may mean meeting with them to show them to classrooms or induction locations, signposting them to relevant support services or escalating to the wider pre-sessional team, as well as assisting with general queries and providing support for induction, registration and other administrative tasks students may be unfamiliar with (under the guidance of the Co-Ordinator

  • Student Success).


While supporting teachers, they will act swiftly to resolve issues (either themselves or by contacting relevant university services) such as access to classrooms, malfunctioning technology or rapid rollout of information.


We recruit in teachers annually to support these programmes, and it is often our students' first experience of living outside their home country or studying in an UK institutions, so the Administrative Assistant will need to be calm, capable and reassuring when providing information and support, and not assume that the individuals they are assisting have knowledge or experience of the systems or activities they are describing.


The post-holder will also be responsible for making arrangements for moving people and materials around the site, including arranging transport for teachers with mobility or other accessibility requirements, processing and delivering stationary requests, moving equipment and teaching resources between locations and ensuring the teachers' shared office space is fully stocked with relevant items and is a clean and tidy central area for collaboration and preparation.


Other duties will include participating in all relevant meetings, including daily briefings and planning meetings, and any other basic administrative tasks necessary to the running of the courses.

The Administrative Assistant - Student Success will work alongside other administrative staff, under informal supervision of the Co-ordinator

  • Student Success, but reporting to the Senior Administrator.


As a major part of this role is essentially to be on-call for issues as they arise, the post-holder can expect to have periods of time each day where there are no immediate tasks to complete, so an individual who is confident in their abilities to identify self-development activities and autonomous learning opportunities would be ideal for this position.


Working Arrangements:


This position will require the Administrative Assistant - Student Success to be present in the DCAD offices 5 days a week (Mon-Fri) from 8am to 4pm.


_ Further information about the role and the responsibilities is at the bottom of this job description.__ _**
Role Requirements:Here are the kind of activities that you'll be asked to undertake and ways in which you'll be expected to operate.


_ Service Delivery_

  • Provide an excellent service to our programme staff and students by carrying out your tasks using the relevant procedures (which we will provide training for).
  • Be aware of any hazards and risks and report any incidents.
  • Log and record routine information and data for use by others.
  • Pass on information for use by others.
  • Use officebased and/or familiar software to monitor and
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