Personal Assistant - London, United Kingdom - Wild Berry Associates

Wild Berry Associates

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This award winning Property Consultancy based in London W5 requires a Team Assistant

There are 300 employees in the organisation, this role is hybrid working a 60:40 ratio of in the office to home with flexi working.

You will be responsible for a variety of administrative and secretarial tasks across a variety of projects.

They include but are not limited to the following:

Liaising with Surveyors to ensure property inspections are carried out.

Document Management

Logging incoming information and updating trackers through Excel (knowledge of pivot tables is a must).
Transcribing audio recordings into minutes and action lists with the potential need to attend in person internal and external meetings to produce concise minutes.
Attending sites, internal and external meetings to produce concise minutes.
Manage monthly invoice process for the team; preparing monthly invoicing schedules and maintaining monthly invoice reports; drafting invoices.
Arrange and coordinate meetings/events/lunches/workshops.
Provide overflow support to other teams where necessary.

To be successful in this role, you will need to demonstrate the following:

Advanced Excel Skills
capable of linking spreadsheets, graphical reports, look up formulae and analysis.
An ability to communicate effective written and verbal communication skills.
Ability to work under own initiative and manage workload efficiently.
Excellent organisation and time management skills.
Ability to work on multiple projects. Sound MS Office knowledge and experience including Word, PowerPoint and Outlook.

In return for your commitment and hard work, you will be offered