Business Support Coordinator - Wantage, United Kingdom - Knight Frank

Knight Frank

Verified Company

Wantage, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference No Job Title- Business Support Coordinator - East Hendred, Oxfordshire- Type- Fixed Term Contract- Salary Range- Competitive- Division- Residential- Sub Division- Business Services- Department- Rural Asset Management Bishops Stortford Location- East HendredKnight Frank are looking to hire an Operations Coordinator to support the Rural Consultancy Team on a 1 Year Fixed Term.

Based in our East Hendred, Oxfordshire office.

The role covers support to the wider Rural Consultancy business nationally and will include travel to other Knight Frank offices and client properties.

Responsibilities

Team

Diary management including but not limited to travel bookings

Property Management System

Licences and tenancy agreements (DocuSign), upload expense invoices, maintenance tasks/small works orders for contractors, queries from tenants and contractors, contractor insurance and onboarding
Inhouse contact management system, instructions, referrals, Client Due Diligence
Sales Invoicing
Time recording new jobs, timesheets
Filing (digital) new job folders
Digital dictation
Assisting with the recording of farm and estate information onto the property management system
Overflow team administration, preparing agendas, reports, minutes, Terms of Business, report proofing/formatting.
Create CV's, business cards using Drag and Drop
F:drive organisation and maintenance
Order office supplies

HSE and Information Security

Ensure clear desk & clear screen policies are followed
Follow storage & archive protocols
Ensure all H&S documents are uploaded onto Riskwise, weekly/monthly logging of inspections
Environmental champion
General Data Protection Regulation (GDPR) and Information Security champion

Fire Marshall