Administrative Assistant - Newcastle upon Tyne, United Kingdom - Newcastle University Students' Union

Newcastle University Students' Union

Verified Company

Newcastle upon Tyne, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant
Grade C (£22,197-23,149 per annum FTE), Newcastle (City Centre)

Part time: 30 hours per week spread flexibly and as required over a period of up to five days but including a Thursday evening 6 times per year (during term time).

Introduction

What you will do:

Be the main point of contact for the SU Council working with them to plan and organise the Council meetings which take place 6 times a year as well as other related meetings.
Book meeting venues and additional equipment as needed, request documents for submission by officers (by due deadlines), draft the agenda, preparing and distribute all documentation (motions and reports) and attend the meetings to take details minutes.
Coordinate and administer meetings involving trustees, colleagues, and departmental managers including Freshers Week Working Group, the Alcohol & Drug Working Group, Steering Committee/General Meetings/AGM, Students' Union Council
Assist in the preparation of regularly scheduled reports
Develop and maintain a database and electronic filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Plan meetings and take detailed minutes
Book travel arrangements
Provide general support to visitors and students
Liaise with CEO and Administrative Coordinator to handle requests and queries from senior managers
Prepare presentations, spreadsheets and reports

Who we are looking for:

Experienced administrator with strong organisation and minute taking skills
Educational qualifications that demonstrate proficiency in English Language plus experience in a similar administrative role
Somebody who enjoys both the certainty of a repeated processes and dealing with the variety of daytoday operations
The written and oral communication skills necessary to initiate and respond to correspondence, to make notes and minutes of meetings and to deal with other forms of communication
The interpersonal skills necessary to sustain effective relationships on behalf of the organisation with external bodies and with its trustees
The ability to work accurately with detailed information and to ensure that practical tasks are effectively implemented
Eliterate and competent in developing, administering, and using PC/laptop and associated networks and systems to acquire, manipulate and disseminate information
An enthusiasm for supporting students and interest in further education
Passion for teamwork, innovation and open communication

About Us
Newcastle University Student Union (NUSU) is a charity that ensures students have a voice within the university.

Our sabbatical Officers sit on university committees to represent the students so whilst we work really closely with the University but are a separate Organization.

This is important for loads of reasons but mainly it means that if students have a problem in uni they can come and talk to us and we will help resolve it.

The SU building sits opposite the Northern Stage on campus so we see thousands of students daily, and work within a vibrant location consisting of a live music venue, bar, supermarket, merchandise shop, food outlets, study spaces and so much more.

This is an exciting opportunity to work within this lively setting with well-known brands such as Apple, Amazon, Dominos and Vodaphone and local businesses including Brinkburn Brewery, The Lofts and many city bars, restaurants and shops.

We offer flexible working opportunities, a personal development programme, company pension scheme, cycle to work scheme, employee retail discounts, wellbeing incentives (discounted gym membership at PureGym, regular on site social events and table tennis in the office), a leadership team that care about mental wellbeing and encourage colleagues to complete a wellness action plan, great perks such as 25 days holiday, 4 days additional leave at Christmas, Employee Assistance program and casual dress.

We take our social responsibility seriously and offer employees a day per year to volunteer and support a charity.

How to apply
Please forward CV and covering letter as
one single pdf document,
saved in the format

Application deadline:
Sunday 23 April 2023.

Interview date:
Tuesday 2 May 2023 (in person).

Job Types:
Part-time, Permanent

Part-time hours: 30 per week

Salary:
£22,197.00-£23,149.00 per year

Benefits: