Senior Accounts Payable Officer - Dudley, United Kingdom - The Dudley Group NHS Foundation Trust

The Dudley Group NHS Foundation Trust

Verified Company

Dudley, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity has arisen to join The Dudley Group as our Senior Accounts Payable Officer within the Finance Department based at Russells Hall Hospital.

Our Finance Department has recently received the Future Focussed Finance (FFF) Accreditation Level 1 and is currently working towards Level 2.

The post holder will support the Accounts Payable Manager and play an integral part in the delivery of an excellent accounts payable service to the Trust, its subsidiary company and charity.

You should have experience in accounts payable using a complex finance system and possess excellent technical and communication skills.

Responsible for the production of all scheduled and faster payments ensuring all supplier invoices and credit notes are paid within the Public Sector Prompt Payment policy and that vat is accounted for in accordance with the Trust Standing Financial Instructions, internal office procedures and statutory obligations of HM Revenue and Customs.

The post holder is required to work as part of a team committed to delivering and improving a high standard of Accounts Payable services to The Dudley Group NHS Foundation Trust and its partner organisations within the Group.

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all".

We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

The Dudley Group NHS Foundation Trust recognises the values and transferable skills that the Armed Forces community bring and recognise their compatibility with NHS roles.

We are committed to home life balance through flexible working and making reasonable adjustments where possible.

Principal Duties & Responsibilities

Take the lead role to ensure timetables affecting Purchase Ordering, Purchase Ledger and General Ledger systems are strictly adhered to.

Responsible for the creation of new supplier records and amendment of existing Suppliers on the Purchase Ledger system, ensuring all details are accurate and appropriately recorded and records kept in accordance with statutory requirements.

Responsible for all payment runs via the Purchase Ledger and ensure that payment schedules are despatched promptly.

Analyse VAT report from Purchase Ledger System verifying that VAT has been reclaimed or not reclaimed, as appropriate, in accordance with HMRC NHS Vat directives and journal where necessary.

Financial Systems

Take the lead role to ensure that BACS Rejections and subsequent re-payments have been correctly actioned.

Produce a Monthly report to identify credit balances within the Purchase Ledger System and follow up with Suppliers for reimbursement.

Ensure the timely processing of journals to ensure compliance with weekly, monthly, and annual statutory accounts timescales.

Inputs financial data into computer databases and systems, and designs/formats spreadsheets where speed and accuracy are necessary.
Support for Trust Activities

Detailed understanding of accounting procedures relating to the Accounts Payable team, specifically vat recovery and fraud awareness ensuring that all practices undertaken by the team maintain compliance for the Trust.

Responsible for carrying out appropriate checks on final and cut off notices, stopped supplies, Solicitors letters and Court Summons, resolving discrepancies with the appropriate person and taking the necessary action to ensure continued supplies to the Trust.

Responsible for liaising with Suppliers, Bankline, Software Bureau, User Departments and Staff to give instruction and resolution of very complex queries affecting the Accounts Payable/Finance Department, including reasons for delays with non-payment of invoices.

Check for proper authorisation and financial coding, using detailed knowledge and experience.

Allocate correct VAT code prior to input on the computerised Purchase Ledger System ensuring errors are identified and corrected prior to payment.

Processing documents relating to goods and services received on credit in accordance with the Trust's Standing Financial Instructions, internal procedures, and legal obligations to record the Trust's financial liability.

Scanning and downloading any relevant documentation as required.

To work in conjunction with the Accounts Payable Manager to complete the agreement of in year inter-NHS debt and expenditure agreements and production of year end agreed statements for the Annual Accounts.

Planning and organising own work schedule to provide an efficient and effective service to ensure weekly, monthly, quarterly, and annual financial timetable are met.

Oversee workload of Accounts Payable Officers and gives assistance and guidance to ensure compliance with statutory timescales and has a pro-active approach to the work undertaken in the Department.

Propose changes to working practices and procedures