Receptionist/administrative Assistant - London, United Kingdom - Parayhouse School
3 weeks ago
Description
Receptionist/ Administrative Assistant
Reporting to:
School Business Manager
Hours:
Part time 12pm-4pm
Contract:
Permanent with 6 month
probationary period.
Salary:
£21-23k pro rata, (actual salary based on 20 hrs per week £11,221-£12,261) dependent on experience
Start date:
Monday, 4th September 2023**
Applications close:Friday, 30th June 2023**
Interviews: Week commencing Monday 3rd July 2023
APPLICATIONS MUST BE MADE ON THE SCHOOL'S APPLICATION FORM, ON THE SCHOOL WEBSITE OR CONTACT US FOR A COPY - CVs NOT ACCEPTED ON THEIR OWN.
Parayhouse
School is seeking a part time Receptionist/Administrative Assistant to support with essential school management activities including basic finance, student and staff administration.
Parayhouse is a non-maintained special school for students with significant speech, language and communication needs, moderate/severe learning difficulties and associated social, emotional, behavioural and medical difficulties.
The Receptionist/Admin Assistant will assist the Senior Leadership Team (SenLT) in various aspects of school business by providing administrative and organisational support
This includes support to:
- Proving a quality reception service to all parents, pupils and other visitors both face to face and over the telephone from 12pm to 4pm
- To allow visitors/parents entry to the school via the CCTV entry system and in line with the school security procedures
- Log and report premises issues to site management and overseeing response
- Manage the school lunch payment module
- Managing petty cash, both day to day processing, inputting on Quickbooks and reconciling petty cash tin
- Supporting with credit card usage recording both in day to day use and recording in Quickbooks
- Inputting student/staff absence and contacting parents as required
- Updating SIMS with new student information received
- Fire Evacuation procedures
General Responsibilities
- Always uphold the school's Child Protection and Safeguarding Policy
- Maintain high professional standards of attendance, punctuality, appearance and conduct
- Adhere to all school policies and procedures
- Maintain positive, courteous relations with pupils, parents and colleagues
- Attend any relevant meetings, training days or briefings as required
- Maintain confidentiality at all times and adhere to GDPR guidelines
Person Specification
- Ability to work collaboratively in a multidisciplinary team building strong relationships including the ability to demonstrate patience and a commitment to supporting the work of those around them.
- Ability and flexibility to work well under pressure and manage time sensitive workload
- Willingness to develop your skills and knowledge of students with speech, language & communication needs
- Dedicated and enthusiastic professional who has good ICT skills.
- Maintain confidentiality of student and staff information as appropriate
- Have a relentless focus on achieving the highest standards and a commitment to supporting the school to ensure the very best outcomes for our students
- High levels of accuracy and attention to detail
- Ability to work reflectively and to identify opportunities for improvement and best practice at all times
- Good organisational and time management skills
- Experience in an administrative role is preferred but not required.
- A knowledge and understanding of the special needs educational environment is preferred but not essential.
- Experience of SIMS and Quickbooks preferred but not essential.
What We Can Offer
- A warm, supportive and relaxed environment
- A commitment to the continuing professional development of our staff
- A collaborative, professional staff committed to reflective practice
- The opportunity to help contribute to the development of our exceptional young people and help them to achieve to their full potential
Shortlisted applicants will be asked to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children.
Job Types:
Part-time, Permanent
Part-time hours: 20 per week
Salary:
£11,221.00-£12,261.00 per year
Benefits:
- Onsite parking
Schedule:
- Monday to Friday
Work Location:
In person
Application deadline: 30/06/2023
Expected start date: 04/09/2023
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