Project Lead - Wantage, United Kingdom - Absolute Taste - Williams Racing F1

Absolute Taste - Williams Racing F1

Verified Company

Wantage, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Absolute Taste is a leading event catering company dedicated to the provision of high-end catering services to Formula 1, Private Jet Aviation, performance sports, high-end Domestic & International Events along with a strong presence in catering venues within retail.

An exciting opportunity has arisen for a talented
Project Lead to join Williams F1 Racing.

If you're looking for your next exciting challenge and passionate about consistently providing excellent customer service, leading a team and forging a career in a fast-paced and expanding company then this is the role for you.

You will be working in an environment like no other

This role includes international travel as it requires attendance to the majority of F1 races throughout the F1 calendar.

Responsible for the meticulous planning and delivery of high-level VIP hospitality, ensuring always that we deliver the Absolute Taste food vision for all aspects of the event.

General

Fully project lead and accountable for Williams catering
Key client contact for Williams senior stakeholders
Perform an event leadership role across all event functions. Providing direction and motivation to all teams
To ensure the overall delivery and management of the catering for Williams is to the required standards
Manage and set project timelines and milestones, ensuring project remains on target
Be able to communicate progress clearly, accurately and transparently to key internal and external stakeholders
Form part of the strategic team, ensuring the overarching goals of the project are achieved
Line management and leadership of a core team of individuals and ability to manage a wider project team in a matrix style structure in operational planning, commercial, culinary, logistics and staffing teams
Management of 'on site' team and ability to scale up and adapt management between preevent requirements and on event multiple large teams
Help with sourcing, managing and controlling both thirdparty suppliers for equipment hire as well as manage Williams and Absolute Taste assets
Help to actively seek efficiencies in operational deliveries with regards to food COS, supplier networks and resource
Manage the team and the client with regular event updates and project planning meetings including regular updates of the key project planning document
Support the development of all operational aspects of the event and to work to strict budgets whilst striving for great customer service
Strict contract management, reviewing all contractual obligations for both Absolute taste and Williams to make sure revenues, targets and budgets are adhered to

Budget & Finance

Fully control and are accountable for the overall budget, alongside future forecasting and reforecasting throughout the year
To work alongside Finance department and Head of Events for ongoing management of the Trackside Hospitality budget, including forecasting, tracking spend
Tracking all Trackside Hospitality associated spend, including but not limited to; F&B, subcontract labour, flowers, adhoc equipment, flights, transport
Working closely with the finance team to facilitate invoicing, tracking payments onto the correct codes and providing reconciliations for each race and/or project
Working alongside the Head Chef to assist with purchasing where required and ensuring spend is in line with the budget where possible
Follow company finance processes; raising PO's, good receipts, submitting supplier invoices to finance
Review and prepare budget reports for senior management
Maintain a good knowledge of seasonal ingredients and food costs and ensure cost pressures across all areas are regularly reviewed and adapted in order to mitigate these increases

Strategy

Work closely with Williams to research and determine the Trackside hospitality strategy, to include;

Working with other departments to ensure that the team is supporting the department wide strategic objectives

Uphold the team's identity to include but not limited to; overall look & feel, food and beverage

Establish ranking system with the wider marketing team for guests, to enable a clear process for hosting guests

Act as an ambassador for Absolute Taste towards our client and guests
To be 'the face of the Williams brand'; to embody the Williams Brand values at all times and to ensure the trackside team are doing so too
Monitoring and maintaining overall morale of the hospitality team, paying close attention to the mental wellbeing of each individual team member and ensuring that they're needs are always taken into consideration and acting accordingly
Using key performance objectives to develop and monitor evolution of the department
Responsible for working with internal departments, external suppliers and other 3rd parties and stakeholders to implement the department strategy

Work closely with the Content/Comms team to ensure all meetings are supported and filming opp