Operations Assistant - Marlow, United Kingdom - Revere Agency

Revere Agency

Verified Company

Marlow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you looking for a fast-paced and varied role within Operations to ensure the business has everything it needs to run smoothly? If yes, this brand-new role at Revere is exactly what you are looking for

The Role
The Operations Assistant will help ensure the agency runs smoothly by providing a responsive, organised administrative service.

Working alongside the Operations Director they will support the delivery of our Operational Strategy, ensuring our teams have everything they need to work and creating a working environment that we are all proud of.

You will be responsible for overseeing the day-to-day running of the office & facilities, supporting on the management of our key systems and functions, and providing an "always on" proactive approach to help make Revere as efficient and profitable as we can be.

The Operations Assistant will have great people skills and be a confident team player. The role will be varied, and they'll support multiple team members and support any other ad hoc business requirements.

Key Responsibilities:

Office and facilities

The daily running of the office, ensuring it is maintained in a tidy state and maintaining compliance such as H&S and Fire Safety
Be available on site to support staff when needed with queries and help solve or signpost (minimum 3 days per week in the office)
Ordering of office stock as required (stationary, refreshments, etc )
Filter incoming post, general information, queries, and phone calls
Coordinate any required office improvements or developments and liaise with the building landlord and Operations Director as needed
Arrange and maintain supplier, utility and other contracts to ensures we have the best terms and rates in place

Operations & Business Administration

Work with the Operations Director on the delivery and implementation of the company Operation Strategy initiatives
Work closely with other department administrators and coordinators to ensure a collaborative, consistent and efficient approach to companywide initiatives
Ensure company policies, processes, and manuals are kept up to date
Monitor our company intranet and liaise with relevant teams to ensure the information held, is up to date and accurate
Maintain the accuracy of information in our other proprietary company systems, including our CRM, server, and project management tools.
Supporting the organisation of social events and initiatives, including liaising with suppliers and venues where appropriate. For example, for the Summer & Christmas parties
Arranging couriers for shipping of goods inside and outside the UK
Organising executive and client travel, supporting office meetings and arranging catering when required, including Rise & Shine
Occasional PA duties to Managing Director, such as diary management, transcribing, adhoc support, as needed

Reporting

Support accuracy and efficiency of time tracking across the business, including training of new employees for this area
Work with our Business Support Executive on the creation, design and distribution of regular business, commercial and operational reports
Assist with the development of new reports and operational initiatives

The team

Reporting directly to our Operations Director, the Operations Assistant will be hands on in supporting the Operations Strategy as well as management of the daily running of the office.

You will work closely with other department administrators and coordinators to ensure the business works collaboratively and efficiently companywide.

You will be first point of call for suppliers, members of the public or clients wishing to make contact with us.

Key Skills

Strong organisational skills
Excellent working knowledge of Microsoft Excel, PowerPoint & Word are essential
Able to work unsupervised on own initiatives
Exceptional attention to detail and accuracy
Effective multitasker, able to prioritise conflicting responsibilities
Discreet and professional you will be privy to business sensitive information
Team player with a high level of dedication
A cando attitude, staying calm under pressure in a fast paced, changing environment
Excellent written and spoken communication skills
Experience of using a company Intranet would be advantageous but not essential

About the Company
A strategic B2B technology marketing agency that uses intelligence, creativity, and reach to accelerate and amplify your impact.

Revere helps B2B companies find their space in a crowded, fast-moving world.

From market intelligence and strategic storytelling to visionary creative and digital impact, we develop B2B marketing with meaning - opening up a value-driven dialogue between brands and their ideal business customers.

Three key principles guide our approach: