Dio Finance Business and Personal Assistant - Lichfield, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Lichfield, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £22,758- + Civil Service Pension with an average employer contribution of 27% and additional benefits

Job grade:

Administrative Officer
Contract type:
Permanent
Business area:
MOD
Defence Infrastructure Organisation
COO
Regional Delivery (South East & Private Finance Initiative)
Private Finance Initiative
Type of role:
Administration / Corporate Support
Secretarial
Working pattern:
Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Andover SP11 8HJ, Lichfield WS14 9PY, RAF Wyton PE28 2EAAbout the job

Job summary:

Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind.

From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

Job description:

We have an exciting opportunity for a self motivated individual to join us as a Personal Assistant and Assistant Business Manager working within the DIO Finance Function.

Are you an excellent collaborator, confident when engaging with officials both within and outside their directorate whilst efficiently manage their principal's time? Then this is the role for you

About DIO

View our YouTube video to see more about our work

Person specification:

As a Finance Business and Personal Assistant in DIO you will:
Act as secretary to meetings including setting agendas, minute taking, ensuring that actions are captured allocated and actioned accordingly. Assist with the development of Management Information, dashboards and audit trackers.

You will have proven secretarial skills and will be responsible for the provision of secretarial and administrative support to your principle, duties include the day to day management of their fast paced, complex diary and mailbox, confirming and cancelling appointments, arranging meetings ensuring availability of venues and key customers, including Senior Military and Civilian staff.

Collate papers and packs for meetings.

A high standard of written communication is required, as well as frequent discussions with the principle to ensure awareness of their key priorities.

Collaborate and engage with officials both within and outside their directorate to help efficiently manage their principal's time and ensure the effective and efficient operation.

Process travel arrangements and documentation including rail/air, car hire and hotel bookings ensuring that the most efficient method of travel is used.

Provision of general admin support duties to other Finance principles and the wider Finance Business Management team.

Behaviours:

We'll assess you against these behaviours during the selection process:

Leadership
Communicating and Influencing
Managing a Quality Service
Making Effective Decisions
Working Together
Leadership
Communicating and Influencing
Managing a Quality Service

Benefits:

Highly competitive Pension Schemewith an average employer contribution of 27%.
Alternative working practices such as working from home.
Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years' service.
Enhanced Parental Leave.
Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

Allowances
This post does not offer any assistance with relocation allowances.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Employment Hours

The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees.

Part-Time working and Job Share working patterns will be considered.

Things you need to know

Selection process details:

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience

Behaviours:

Communicating and Influencing
Leadership
Managing a Quality Service

Experience:

CV
Including Job History and Previous Skills and Experience

At
interview you will be assessed against the following:

Behaviours:

Communicating and Influencing
Making Effective Decisions
Managing a Quality Service
Working Together

Application sifting is scheduled to take place on week commencing: 05/06/2023

Interviews are currently taking place Face to Face or Remotely and will be conducted week commencing: 19/05/2023

Feedback will only be provided if you attend an interview or assessment

Security: