Administrator - 12 Months Ftc - London, United Kingdom - Land Securities

Land Securities

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We're Landsec

Sustainable places. Connecting communities. Realising potential. We live by these principles to create great experiences for people, now and in the future.

We create places that make a lasting positive contribution to our communities and our planet. We bring people together, forming connections with each other and the spaces we create. And we provide our customers, partners and people with a platform to realise their full potential.

Having a diverse workforce at all levels will empower us to make better decisions. We know that employing a diverse mix of people makes us a stronger and more sustainable business and one that reflects the diverse society around us. That's why we encourage people from all backgrounds to apply._

Purpose of Job

To provide administrative financial support for the Operations Team.

The role will involve providing a responsive, pro-active service to the operations team, liaising with consultants, suppliers and contractors and where appropriate to customers on all matters relating to finance.

Raise and receipt Purchase Orders related to Service Charge, Asset Management and Post PC Development using CODA
Review PO's raised and invoices received in order to resolve queries from Service Partners and internal teams
On a regular basis run a PO detail/summary report and action Purchase Orders that need to be receipted or closed
Regularly monitor Direct Recovery Charges, raise Customer Invoices, and liaise with Billings and Credit Control departments on payments and queries
On a monthly basis, work with Property Accountants, action Receipted Not Invoiced PO's reports, liaise with Operation Managers and external companies when necessary
Attend monthly finance meetings, providing explanations on Service Charge expenditure and highlighting any areas of overspend
Assist during budget writing and reconciliation process by providing financial reports and forecasts as required
Develop a relationship with Service Partners' Accounts Departments based on Customer Service and Respect
Assist with onboarding new suppliers
Supplier information Management System
Undertake any other reasonable duties as instructed

Key Competencies

Essential

Customer focus excellent customer service skills
Tenacity results driven, meets deadlines
Team Player collaborative and supportive approach to work
Problem Solving pragmatic approach and able to recommend solutions.
Show respect being fair with everyone, understanding different perspectives and backgrounds
Have integrity being honest, reliable and consistent, seeking to do the right thing
Always excel being the best possible version of me. Having a continuous improvement mindset to keep evolving
Must be flexible towards the fluctuating demands of workload

Knowledge, experience and qualifications

Essential