HR & Legal Operations Administrator - London, United Kingdom - Wirex

Wirex

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ABOUT US
We're Wirex and we're not like anyone else.

Why? Because we always do things our way, before anyone else does them - like creating the first ever debit card that lets you pay with crypto, making it easier for ordinary people to access DeFi-powered savings and setting up the world's first cryptocurrency rewards scheme.

Our vision is a world in which everyone can enjoy the benefits of digital currency - everything from the power to send money around the world near-instantly without breaking the bank to buying, storing and exchanging 40+ top tokens on a secure, easy-to-use platform at some of the best rates in the industry.

We must be doing something right, because more than 5 million people across 130 countries are helping to change the world by using Wirex.

Are you part of the digital money movement? Do you want to change the way people think about money, forever? If your skills fit our vision and you want to join a company that's really going places

OVERALL ROLE PURPOSE

The People & Legal Operations Administrator position wears a number of 'hats' covering a range of responsibilities which ensure the smooth running of a busy office environment and the back-office services that underpin the HR and legal operations teams.

These responsibilities cover Administration for the Legal, HR and Finance teams.

The role is responsible for developing office and regional communication protocols, streamlining administrative procedures, HR and legal team administration tasks (letters, contracts, right to work expiry dates), inventory control and other central office administration duties.

You will be the ultimate coordinator on office related matters and be everybody's first point of contact, including senior executives.

The role will have dual reporting lines into the HR and legal team, but you will have the opportunity to have ownership, act independently, and make a difference to many of the processes and ways of working.

The successful People & Legal Operations Administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks to a very high standard. Well organised, flexible, and enjoys the administrative challenges of supporting a range of teams with diverse people.

A very strong attention to detail will be required as many of the documents you will work on are HR or Legal team orientated, so accuracy is key.

You will be happy to work in the London office, as many of the tasks will require you to be present in the office to complete them effectively.

MAIN RESPONSIBILITIES OF THE ROLE

Drafting of HR and legal documents as required; letters, contracts, agreements etc.
Management of calendar reminders for expiry dates, renewals, etc.
Assisting with all employee lifecycle processes; from offer, new starter setup, payroll updates and offboarding.
Drafting reports and making written recommendations.
Create and maintain a pleasant work environment in the London office that is safe and inviting for all our employees
Manage relationships with external partners
Work closely with the senior executives and provide ad hoc support when needed
Planning and organising meetings, calls, out of office meetings or events
Working with the People Team to ensure a smooth onboarding and offboarding for all Wirexers
Take into account the needs of external and internal stakeholders and incorporate them into new strategic plans
Purchasing of stationary, supplies and IT equipment as needed
Overseeing basic Health & Safety requirements; checking first aid equipment, ensuring up to date fire Marshall/first aiders are available onsite
Sorting mail and delivery when needed
Organising office equipment and seating plans/areas
Management of all onsite and offsite company events
Other office management, HR and legal duties as required

EXPERIENCE SKILLS REQUIRED

High ethical and professional standards
Excellent administrative skills and attention to detail
Generalist senior administration experience within a HR, legal or similar environment would be highly advantageous (previous demonstrable experience of working at Senior Admin level)
Excellent communication skills with the ability to build and develop relationships across the business, building partnerships with people and teams to become the first point of contact in the People and Legal teams
Results focused with a real drive to achieve
Practically minded; able to roll their sleeves up and get stuck in
Happy to work in the office as and when required for office related tasks to include employee onboarding and offboarding, and more general office related matters
Experience of working in a fast pace professional environment
Proven experience of managing a busy office / administration role
Able to keep highest levels of confidentiality
A warm, authentic, and fair personality is a must
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