Administrator - Poole, United Kingdom - Rentec Limited

Rentec Limited

Verified Company

Poole, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Us:

We are an established Renewable, Mechanical & Electrical Contractor, based in Poole, Dorset.

As a business we offer companies a complete 'one stop shop' service from the initial design concept of a project to the full R, M&E installation across multiple sectors within the construction industry.

About the role:

We are seeking a dynamic individual to join our administrative team.

To be successful, you will need to be able to think logically and follow processes, work effectively and efficiently in a calm and very organised manner, and be able to prioritise your workload appropriately to meet deadlines.

Be confident with a range of IT Software. A full induction and specific industry training will be given.

Tasks will include but not limited to;

Assisting Contract Managers with all project related administration.
Working with the inhouse design team to assist bringing projects from preconstruction to construction stage.
Project procurement which involves obtaining quotes from suppliers and placing purchase orders for all our R,M&E projects.
To prepare Sub-Contract orders to specialist suppliers and material call offs.
Site set up's (Welfare facilities, Machinery and Plant).
Material Returns from sites back to the suppliers including accounting queries.
Creating Site files, H&S files, risk assessments and method statements.
Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
Assist with preparation for monthly financial review meetings.
Taking minutes of meetings.
General administrative and office duties. Screening phone calls, enquiries & requests, and handling them in an appropriate manner.
Help in providing reception & telephone cover during absences (holiday, sickness, lunch etc).
General administration duties including typing, photocopying, folding of drawings, filing, archiving etc.

Requirements:

At least 2 years' experience in an administrative role.
Excellent transferable skills which must include a high level of numeracy, accuracy & communication.
Strong IT skills, including Word and Excel.
Industry experience would be beneficial but not essential.

Benefits