Epr Programme Support Officer - Swindon, United Kingdom - Great Western Hospitals NHS Foundation Trust

Great Western Hospitals NHS Foundation Trust

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide comprehensive PMO support to the AHA EPR programme, working both at an individual Trust level and supporting projects and workstreams across the 3 constituent AHA Trusts.

Design and maintain a PMO configuration structure, using appropriate tools, processes and techniques, to ensure effective PMO management. Establish and maintain a comprehensive PMO library ensuring appropriate access and confidentiality is maintained across the AHA constituent Trusts. Using PRINCE2 or other suitable project management methodologies, support the spectrum of regular programme, project and workstream meetings.

Making advanced level use of MSProject and MSExcel, amongst other industry standard software, support the creation and tracking of activity against project plans for multiple projects and workstreams across the AHA.

Produce regular and ad-hoc reports for presentation to a variety of audiences at all levels across the AHA.

In doing so, the post holder will need to assimilate a wide range of complex and sensitive information and present this in a clear and concise way.

Produce clear visual materials, programme documentation, and data for use in reports, briefings, workshops and meetings for both internal and external presentations.

Maintain programme risks and issues, actions and decisions registers.

Working with the programme and the project management teams across the AHA, identify and document decisions or exceptions that need to be escalated to Programme and Trust Boards and committees, support the programme manager with the creation and presentation of these documents, whilst adhering to the Trust and Programme standard documentation formats.

Working closely with technical, clinical and professional staff across the AHA, including third parties, support the programme and operational teams with operational change processes, policies and practice as required to support the implementation of the programme.

This may involve the analysis, collation and presentation of complex information, as well as working with, and supporting, individuals resistant to change.

Contribute to the continuous improvement in programme management best practice, communicating and coaching other project and workstream members, who often have no previous project experience.

Support the AHA programme management to ensure delivery of the programme to the agreed timescale, budget and quality criteria. Lead on meeting arrangements and the timely management of the required documentation pre and post meetings. Develop an innovative approach to problem solving whilst ensuring a cohesive attitude to departmental and individual responsibilities.

The post holder will be required to work effectively and flexibly across a variety of Trust, NHS or third-party sites as and when required, and will be expected to hot-desk in most locations with regular VDU use and required to work via laptop.

The post holder will make efficient and effective use of all resources available to them, ensuring they use resources in a manner consistent with organisational objectives and policies and ensure resources are realistic, justified and of clear benefit to the organisation Abide by the Trust Health and Safety Policies and Regulations, Computer Misuse Acts and Data Protection Acts maintaining a secure and safe environment Carry out other duties as may be required by the Programme Team and/or Programme Board.

see JD for full details